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Job Summary:

The Procurement Administrators support overall business operations by performing a range of administrative tasks within the Administrative Services function. They work independently by following established instructions, procedures, and workflows to complete assigned activities efficiently. In straightforward situations, they can identify problems, evaluate all relevant factors using standard guidelines, and make sound, well‑reasoned decisions

Key responsibilities:

· Procurement & Contract Administration

· Processes Statements of Work (SoWs) and Work Orders (WOs) to ensure contractual compliance and uninterrupted operations.

· Initiates and manages purchasing the lifecycle, including creation of purchase requisitions and issuance of vendor orders for global technology services.

· Coordinates with Accounts Payable to ensure the timely and accurate processing of invoices and fulfillment of purchase orders.

· Organizes, tracks, and uploads pending invoices to operational trackers and SharePoint for visibility and audit readiness.

· Vendor & Resource Management

· Partners with third‑party vendors to facilitate contractor onboarding, profile maintenance, and renewal activities.

· Maintains and updates the CIT resources tracker to ensure accurate contractor information and optimal resource allocation.

· Cross‑Functional Collaboration

· Works closely with product owners, service owners, IT Operations, and Vendor Management to support efficient resource processing and timely technology deployment.

· Conducts alignment meetings with business units and suppliers to clarify requirements, address issues, and ensure expectations are met.

· Operational Oversight & Communication

· Ensures accuracy and integrity of tracking systems to support operational transparency and compliance.

· Manages a shared mailbox by prioritizing, assigning, and tracking inquiries and tasks to ensure timely completion and adherence to service levels.

Qualifications:

· Bachelor's degree holder

· A motivated self-starter equipped with procurement knowledge and skills, dedicated to accurately gather- and deliver according to end user requirements.· Experience working in complex environments comprising Business Units in multiple geographies and across cultures.· Ability to influence others and offer verbal and written communication. · Adaptive style, able to deliver timely results while adjusting to changing priorities and leading on multiple - and at times concurrent internal projects. · A team player with excellent interpersonal skills and a strong sense of personal accountability. · Strong planning and coordination skills with the confidence to engage at all levels of the organization

· Basic skills in using and navigating through GBS (ex. Salesforce, OBIE) · Basic skills in using ticketing tools (ex. Service Now) · Basic skills in using Microsoft Office Applications · Basic skills in using telephonic system (ex. Cisco Jabber)

· Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

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