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Waldorf Astoria Hotels & Resorts is Hilton’s luxury brand of iconic hotels committed to personal service and culinary excellence in landmark locations around the world. Each property delivers unforgettable experiences and offers a strong sense of arrival with impressive public spaces worthy of hosting history. Guests can expect True Waldorf Service from the moment they reserve their stay to the moment they leave the property doorstep.

Waldorf Astoria Maldives Ithaafushi made a wow debut in 2019 and is already recognized as one of the finest resorts in the world. Sprawled across three islands, the resort is one of the most sizable in the Maldives. It boasts the country’s largest spa, extensive recreation facilities and it’s the Maldives resort with the most culinary choices (an impressive 11 specialty cuisine dining options). Besides its 117 luxurious villas, the resort is also home to an exclusive offering: a private island, the largest in the country which is to be rented out in its entirety.

Once you get a glimpse of this one of its kind resort, you know you arrived in sun-soaked paradise. Luxurious villas act as vast private indoor-outdoor playgrounds, each featuring its own private pool. Everywhere you look, from the standalone villa bathtub to the glass-bottomed floors in the spa’s treatment pavilions, the azure water steals the show.

Are you ready to join our talented and dedicated team at Waldorf Astoria Maldives Ithaafushi and take your career to new heights?

What will I be doing?

The Accounts Payable Officer serving Waldorf Astoria Maldives Ithaafushi ensures accurate and timely processing of all supplier invoices and payments within the resort. The role supports daily operations by coordinating with departments, maintaining vendor relationships, and ensuring expenses align with budgets. It contributes to cash flow management, financial reporting, and compliance with accounting standards. With strong attention to detail, the position safeguards financial integrity, maintains proper documentation, and promotes efficient, ethical payment processes in a fast-paced hospitality environment.

Specifically, you will be responsible for performing the following tasks to the highest standards.

• Ensure accurate and timely entry of all supplier invoices into the accounting system
• Review all incoming invoices against purchase orders, delivery documentation, and goods received records to verify accuracy and completeness
• Reconcile posted invoices with the Supplier Ledger to confirm proper recording prior to payment preparation
• Allocate all invoices to the correct supplier accounts, general ledger codes, and cost centers in accordance with accounting standards and internal policies.
• Prepare payment vouchers with appropriate supporting documentation for all invoices and credit notes
• Ensure all invoices are properly validated, authorized, and fully supported before submission for payment processing according to the Account payable policies.
• Investigate and resolve any variances between purchase orders and invoiced amounts, ensuring proper documentation of exceptions.
• Conduct thorough review and verification of purchase orders, receiving reports, supplier invoices, and credit notes
• Ensure strict compliance with established procurement procedures, including Purchase Requisitions, Purchase Orders, and Goods Received Notes during invoice processing
• Prepare monthly reconciliation of outstanding purchase orders for Finance review and Purchasing Manager approval
• Monitor aged purchase orders exceeding thirty (30) days, particularly advance payments, and escalate for formal review and authorization by senior management.
• Manage the preparation of payment vouchers for both domestic and international suppliers, as well as incidental expenditures.
• Maintain accurate postings in accounting system and ensure timely updates for all payments processed to all concerned stakeholders.
• Review and post all the internal expense claims and make sure all are properly supported and according to expense claim policy.
• Ensure all cheques are issued in sequential order and duly endorsed as “Account Payee Only”
• Maintain strict confidentiality of banking information, account details, security credentials, and payment authorizations
• Ensure all payment instruments and authorization codes are securely managed and not disclosed to unauthorized personnel
• Ensure optimal foreign exchange rates are applied for international payments wherever possible
• Manage General Ledger activities including preparation and posting of journal entries, accruals, provisions, and prepayments
• Ensure accurate reconciliation of all payable’s records with correct accounting and cost center classifications
• Prepare month-end accruals related to trade payables and ensure timely posting prior to financial close
• Prepare and process withholding tax entries in compliance with Maldives Inland Revenue Authority (MIRA) regulations
• Ensure all tax-related postings are accurate, timely, and properly documented
• Support internal and external audit requirements by providing complete and accurate financial records
• Strictly adhere to month-end closing schedules and ensure timely batching of invoices prior to cut-off deadlines
• Support preparation of Accounts Payable reports, reconciliations, and supporting schedules for financial reporting
• Ensure timely completion of all AP-related deliverables to support accurate monthly financial statements
• Address and resolve vendor and internal queries in a timely and professional manner
• Maintain proficiency in resort financial systems and continuously adapt to system upgrades and process enhancements
• Support the maintenance of accurate, timely, and reliable financial data across all AP processes
• Ensure compliance with occupational health, safety, and financial control policies at all times
• Uphold strict confidentiality regarding all financial, operational, and organizational information
• Undertake any additional tasks assigned by the Director of Finance/Assistant Director of Finance or Chief Accountant to support the efficient operation of the Finance Department and the resort

What are we looking for?

Accounts Payable Officer serving Waldorf Astoria Maldives is always working towards achieving the hotel’s financial performance objectives and maximizing profitability. To successfully fulfill this role, you should maintain the following behaviors, attitude, skills, and values:

• Strong communication skills, fluent in English both written and verbal.
• Ability to work with ownership as well within a team
• Flexible and reliable
• Strong work ethic
• Ability to work under pressure
• Experience in reputed audit firm will be added advantage
• Methodical and well organized
• Strong organizational, planning and analytic skills
• Proficiency preferred with computers and computer programs, including Microsoft Office.
• Accountable and resilient

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job: Finance

Title: Accounts Payable Officer - Waldorf Astoria Maldives Ithaafushi

Location: null

Requisition ID: HOT0CHUF

EOE/AA/Disabled/Veterans