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Administrative Assistant 2 - STEM Division

SALARY:$38,868 - $43,716

LOCATION:Lynnwood, Washington

*FIRST CONSIDERATION:April 3, 2026 (5:00 pm PST) *

DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics)  is seeking an Administrative Assistant 2.

The School of STEM at Edmonds College invites applications for a dedicated and detail-oriented Administrative Assistant 2 to join our collaborative team. This position plays a key role in keeping our division running smoothly---supporting faculty, staff, and students, and ensuring that daily operations align with college policies and practices.

We're looking for a dependable professional with excellent organizational skills, strong communication skills, and the ability to use G Suite (and other office tools) effectively to support office processes and division initiatives. If you enjoy supporting others, thrive in a dynamic, learning-focused environment, and want to make a direct impact on your community, we'd love to hear from you.

KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Front Office Coordination: Serve as the first point of contact for the STEM division---welcoming visitors, managing emails and calls, scheduling appointments, and providing helpful information to faculty, students,  staff, and occasionally community members. 
• Faculty Support & Onboarding: Coordinate faculty onboarding and hiring logistics. Maintain tracking sheets, schedule, and submit full-time and part-time instructor evaluations completed by the Dean.
• Office Management: Oversee and purchase division supplies, process purchase requests, and arrange equipment maintenance to support an efficient, well-organized workplace.
• Meeting & Event Support: Schedule and prepare division meetings, take minutes, and assist with logistics for workshops and events.
• Financial Coordination: Track and reconcile assigned division budgets, prepare purchase orders, and process reimbursements with accuracy and attention to detail.
• Record Keeping & Reporting: Maintain and update division records, leave tracking, quarterly and annual evaluation timelines, etc., as outlied in the faculty contract. 
• Digital & Data Management: Maintain the STEM Division's internal and external communication tools (Google Sites, listservs, shared drives, databases) to ensure accurate, up-to-date information.
• Document Preparation: Develop and edit forms, reports, and presentations; proofread materials; and streamline office processes to improve efficiency.
• Special Projects: Support the STEM Dean and division staff with additional initiatives that enhance efficiency and student success.

This is a classified staff position reporting to the Administrative Services Manager.

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