Job Information
Select Medical Administrative Assistant in Lyndhurst, New Jersey
Overview
Kessler Rehabilitation Center
Position: Administrative Assistant
Location: Shared Services Corporate Office- 1050 Wall Street West Lyndhurst, NJ
Schedule: Monday-Friday 8 Hour Shift
Pay Range: $20-25 hourly
The Administrative Assistant role will provide administrative support to the executive team and outpatient centers in the execution of administrative and clerical details and function as an integral resource to center managers and front office patient service specialists in coordinating all service vendor related requests.
Kessler Rehabilitation Center is the outpatient network of Kessler Institute for Rehabilitation, one of the nation's leading rehabilitation hospitals. Founded in 1948, Kessler has continued to expand its programs and services to meet the growing demand for quality outpatient physical and occupational therapies. Today, Kessler has more than 90 centers in 13 counties across New Jersey, and treats more than 38,000 patients each year.
By carefully integrating clinical expertise, experience and leading-edge technologies, Kessler helps to optimize the recovery of individuals with orthopedic, sports and work-related injuries, musculoskeletal and neuromuscular conditions and other physical rehabilitation needs.
Kessler is not only committed to the health and quality of life of its patients, but to the well-being of its communities. Our centers host a wide range of free educational events, screenings and seminars and offer programming to local schools and colleges, libraries, community organizations, youth centers, sports and recreation leagues, and other groups.
Responsibilities
Submit invoices for all centers
Keeping Track of inventory
Place Office Depot supply orders
Maintain kitchens fully stocked & clean
Maintain storage room clean and organized
Trouble shooting Tech problems, printers, computers, postage machine, etc.
Manual labor (lifting heavy objects for peers
Order business cards, name tags, etc.
Order and replace emergency AED Equipment (battery & pads)
Place orders for bank deposit slips
Manage patient parking accounts, ensure timely payment
Ricoh (printer), place service calls when needed
Select Market Place – assist staff with marketplace order issues/inquiries
Order soap & hand sanitizer dispensers and refills for all centers
Schedule township fire inspections & request certificates
Request shredding service when needed
Vendor Services:
Contract and address all cleaning vendor issues - manage quarterly cleanings
Schedule Fire Extinguisher Inspection
Laundry Service (Nixon)
Pest Control
Water Cooler Vendor
Security Installs and cancelling old accounts
Administrative:
Update and maintain vendor database
Update, maintain & distribute monthly center listing
Update, maintain & distribute department/leadership charts
Birthday & Welcome card monthly mailings
Type up and distribute department meeting minutes
Work with AP to address all invoice issues
Qualifications
Minimum Education & Experience
High school diploma or equivalent required. Associate’s or Bachelor’s Degree preferred.
Minimum of 5 years progressive experience in an executive and/or administrative role required.
Excellent written and verbal communication skills.
Proficiency in various computer applications/programs including Microsoft Office Excel, PowerPoint and Word are required.
Excellent customer service skills
Strong attention to detail
Ability to work independently
Additional Data
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Job ID 359859
Experience (Years) 1
Category Administrative - Administrative Services
Street Address 1050 Wall Street West, Suite 200
Min USD $20.00/Hr.
Max USD $25.00/Hr.