Job Information
Robert Half Office Services Supervisor (Law Firm) in Los Angeles, California
Description
We are looking for an experienced Office Manager on a contract basis for a team based in Santa Monica, CA. You will oversee daily office operations, ensuring smooth and efficient functioning of all office services. This position requires strong organizational skills, leadership capabilities, and the ability to thrive in a fast-paced environment.
Responsibilities:
• Supervise and guide department staff, assigning tasks, monitoring workflow, and ensuring team accountability.
• Oversee scheduling, attendance, and performance management, including approving employee timesheets.
• Coordinate food and beverage arrangements for meetings, depositions, and firm events, ensuring all setups are refreshed and properly maintained.
• Maintain cleanliness and organization across all kitchen and conference room areas, including stocking supplies and operating dishwashers.
• Manage inventory levels for beverages, snacks, utensils, and other supplies, placing replenishment orders as needed.
• Perform opening and closing duties, ensuring all conference rooms and back-of-house areas are prepared for upcoming events.
• Provide relief coverage for reception and office services roles as needed, including full-day support during staff absences.
• Handle administrative tasks such as payroll processing, expense reporting, and maintaining records of office activities.
• Operate and manage reprographics equipment for high-volume copying and printing needs.
Requirements
• Minimum of 3 years of office services experience, preferably in a law firm environment.
• Proven ability to lead and inspire a team, with prior supervisory or team leadership experience.
• Strong organizational skills and the ability to manage multiple priorities in a deadline-driven setting.
• Proficiency in Office Suite applications, including Excel, PowerPoint, and Outlook.
• Flexibility to work extended hours as required by operational demands.
• Detail-oriented demeanor and appearance suitable for a law firm environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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