Job Information
Robert Half Executive Administrative Support in Los Angeles, California
Description
Position Overview:
We are seeking a highly organized and professional Executive Administrative Support professional to provide dedicated administrative support to two executives. This role is responsible for managing daily administrative operations, coordinating schedules, preparing correspondence and documentation, and maintaining confidential records. The ideal candidate is proactive, detail-oriented, and experienced in supporting executive leadership in a fast-paced corporate environment.
Key Responsibilities:
Executive & Office Support
Provide comprehensive administrative support to two executives, ensuring efficient daily operations within the executive office.
Answer and manage incoming phone calls, greet visitors, and handle incoming and outgoing correspondence.
Prepare and compose professional correspondence, announcements, memoranda, and internal communications.
Manage and maintain confidential corporate and departmental files and documentation.
Calendar & Schedule Management
Maintain and coordinate executives’ calendars, appointments, and departmental task lists.
Ensure executives have all necessary documentation, materials, and information ahead of meetings and engagements.
Track key deadlines, projects, and corporate timelines through organized tickler file systems.
Meeting & Event Coordination
Coordinate executive meetings, including scheduling, agenda preparation, material distribution, and meeting minutes.
Assist with planning and coordination of internal meetings, courses, and special events.
Prepare presentations, spreadsheets, and supporting documentation for executive use.
Administrative & Project Support
Maintain and continuously improve filing systems to ensure efficiency and accessibility.
Support special projects through research, documentation, spreadsheet development, and presentation preparation.
Assist with travel arrangements and logistics for executives when needed.
Provide backup support for executive suite operations and assist with outgoing mail processing as required.
Requirements
Qualifications:
3+ years of administrative or executive support experience.
Experience supporting senior leadership or executives preferred.
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication skills.
Ability to maintain strict confidentiality and professionalism.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
Key Skills:
Executive calendar management
Professional correspondence and document preparation
Meeting coordination and minutes
File and records management
Project and research support
Confidential information handling
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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