Job Information
CSU, OFFICE OF THE CHANCELLOR Assistant Manager, Fiscal Services in Long Beach, California
Assistant Manager, Fiscal Services
Job no:
555195
Work type:
Management (MPP)
Location:
Chancellor's Office
Categories:
MPP, Administrative, At-Will, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of
Assistant Manager, Fiscal Services. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
Salary
The anticipated salary hiring range is up to
$95,004per year, commensurate with qualifications and experience.
Work Arrangements
Flexibility to telecommute two daysa week, with
three days on-siteat the main headquarters in Long Beach, California.
Premium Benefits
Comprehensive Health, Dental, and Vision Benefits
Generous vacation plan
15 paid holidays a year
Tuition waiver education program (also applies to eligible family members)
Membership in the California Public Employees Retirement System (PERS)
More details here:Comprehensive Benefits Package
Classification
Administrator I
Position Information
The California State University, Office of the Chancellor, is seeking an
Assistant Manager, Fiscal Servicesto manage the general accounting department, driving operational excellence and accurate financial reporting. This role actively monitors performance, strengthens internal controls, and champions a customer-focused culture by delivering responsive, high-quality service. Responsibilities include developing and implementing policies and procedures that align with CSU standards, providing expert accounting guidance and training to stakeholders, and managing special projects and other assignments to support continuous improvement and organizational goals.
Responsibilities
Under the general direction of the
Senior Director, Systemwide Financial Standards and Reporting, the
Assistant Manager, Fiscal Serviceswill perform duties as outlined below:
Manage the CO general accounting department:
-Offer clear guidance to team members and ensure accountability for achieving desired outcomes.
-Assign tasks and guide overall workload priorities.
-Approve staffs monthly reconciliations and recommend improvements, as appropriate.
-Examine financial documents for completeness, accuracy, and conformity with established policies and procedures.
-Review, approve, and post journal entries from direct reports.
-Provide audit requests for general accounting internal and external audits.
-Prepare CO financial statements and footnote disclosures.
-Coordinate the overall month, quarter, and year end accounting close process.
-Provide required communication with various levels of customers regarding accounting activities and reports.
-Manage the applicable record retention for CO and related entities.
-Oversee the maintenance of CO trust fund agreements.
-Collaborate and communicate with Finance and Budget Administration colleagues, especially, systemwide accounting.
-Annually review the CO chart of accounts, particularly, fund and account for appropriateness and inactivity.
-Keep management informed of department progress and consult on important decisions.
Oversee and evalu te departmental performance to maintain accurate financial reporting, enforce robust internal controls, and deliver outstanding customer service. Develop CO policies, procedures, and practices:
-Identify key skills, training needs and knowledge gaps in the department.
-Establish goals for staff development and monitor progress.
-Assess and identify any needed changes to accounting systems or tools used by staff.
-Develop and maintain desk manuals for each position.
-Develop, provide, or coordinate staff training and cross-training to ensure smooth continuous operations.
-Identify rules and policies that impact the team and update procedures to reflect current practices.
-Recommend and collaborate with Fiscal Services Manager (FSM) to develop, implement, and socialize CO policies and procedures, as appropriate, ensuring consistency with CSU and CO policies and the Legal Accounting and GAAP Reporting Manuals standards.
-Propose and work with FSM to develop, implement, and socialize internal controls and establish appropriate safeguards.
Provide accounting guidance, support, and training to customers:
-Review the satisfaction surveys to implement areas for improvement.
-Provide effective inter-departmental reporting, analysis, and communication.
-Respond to customers in a timely manner.
-Deliver training to end user community on accounting, processes, policies, including any changes or updates.
-Familiarize customers with the Financial Services training library and other helpful resources on the Financial Services website.
-Build a collaborative working environment with customers and colleagues.
Special projects and other duties, as assigned:
-Complete projects assigned by the FSM, as needed.
-Assist FSM with the department budget development and projections.
-Assist FSM in the development and implementation of digital solutions by designing and implementing streamlined processes, advanced software, and data-driven reporting tools.
-Serve as a back-up to the FSM, as needed.
Qualifications
This position requires:
-Bachelor's degree in accounting, business administration, economics, finance, or related field.
-Minimum of 3 years' supervisory experience in providing work directions to professional and/or technical staff.
-Minimum of 5 years experience performing professional accounting work.
-Strong understanding of GAAP and proper accounting treatments following GASB pronouncements.
-Strong knowledge and experience with cash reconciliations, accounts recei