Job Information
University of Kentucky Administrative Support Associate I in Lexington, Kentucky
University of KentuckyEqual Employment Opportunity/M/F/disability/protected veteran status.Posting Details Posting Details Job TitleAdministrative Support Associate IRequisition NumberRE53453Working TitleDepartment Name7K015:Centralized Business OperationsWork LocationLexington, KYGrade Level41Salary Range$15.83-25.30/hourType of PositionStaffPosition Time Status Full-TimeRequired EducationAAClick here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience3 yrsRequired License/Registration/CertificationNonePhysical RequirementsSitting for long periods of time; extensive computer use; lifting/carrying up to 10lbsShiftMonday - FridayJob SummaryThe College of Pharmacy is seeking an Administrative Support Associate I.The position will serve as the Operations Facilitator ‘Subject-Matter-Expert’ (SME) that will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. They will safeguard the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.They will coordinate the timely flow of assigned purchasing request documents received by the Centralized Business Office (CBO) and logs each document into the appropriate transaction log, verifies sufficiency of funds in accounts and ensures appropriate approvals support each transaction prior to processing.Serves as a liaison between the COP and UK Central units (e.g., Accounts Payable, Purchasing, etc.) regarding disbursement activities. When required, the SME is responsible to train and educate COP constituents on university and COP policies and procedures surrounding financial transactions to ensure compliance. Will effectively cross-train designated colleagues on procedures to secure seamless continuity of CBO operations during periods of absence.Skills / Knowledge / AbilitiesSolid understanding of UK disbursement procedures; MS Office, Adobe, SAPDoes this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply03/15/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.Posting Specific QuestionsRequired fields are indicated with an asterisk (*).1. * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint). - None- Basic- Average- Proficient- Expert7. * How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks such as inventories, forms, reports, scheduling employees, payroll, planning events, or other activities requiring organization and communication) - None- 0-1 year- 1-3 years- 3-5 years- More than 5 years13. * How many years paid experience do you have in managing confidential information? - None- 0-1 year- 1-3 years- 3-5 years- More than 5 years 19. * Please describe a time when you provided exceptional customer service and include specific details regarding the situation. (Open Ended Question)Applicant DocumentsRequired Documents1. Resume2. Cover LetterOptional Documents Equal employment opportunity, including veterans and individuals with disabilitiesApply Here: https://www.click2apply.net/YJznAoIPlbdYqcWzOSVV4PPI282790702