Job Information
US Tech Solutions CORP - Talent Acquisition Coordinator in Lehi, Utah
$30 per hour
Lehi, UT
Process to Direct
Duration: 08 Months
Job Description
The Talent Acquisition Coordinator- Interview Scheduling is responsible for coordinating complex, high-touch interview experiences for senior leadership and technical roles.
This role partners closely with recruiters, executives, and cross-functional stakeholders to deliver a seamless, white-glove experience while managing intricate scheduling logistics and candidate travel.
This role demands composure and consistent execution when plans shift, timelines compress, or stakeholders need change without notice.
This position requires a high level of discretion, precision, and ownership, with a strong focus on maintaining momentum in the hiring process while ensuring an exceptional candidate and stakeholder experience.
This role does not support onboarding tasks.
Key Responsibilities
Complex Interview Coordination
Manage end-to-end scheduling for senior-level and technical interviews, including executive panels, multi-day interview loops, and cross-functional stakeholder sessions
Navigate complex calendar constraints across senior leaders, often balancing competing priorities and limited availability
Proactively identify scheduling risks and resolve conflicts to maintain hiring timelines and minimize delays
Ensure all interview logistics, materials, and communications are accurate, aligned, and delivered in advance
Executive & Candidate Experience
Deliver a high-touch, white-glove experience for candidates and senior stakeholders
Serve as a trusted point of contact, providing clear, concise, and timely communication throughout the interview process
Exercise strong judgment and professionalism when working with executive leaders and sensitive or confidential searches
Anticipate needs and proactively manage changes, ensuring a seamless experience despite shifting priorities
Travel Coordination & Reimbursements
Coordinate candidate travel for onsite interviews, including flights, hotels, and ground transportation
Align travel plans with candidate preferences while adhering to company policies and budget guidelines
Provide detailed itineraries and real-time support for candidates throughout the travel experience
Manage end-to-end reimbursement processes, ensuring timely, accurate submission and resolution of any issues
Partner with finance and vendors to address escalations related to travel changes, cancellations, or expenses
Stakeholder Partnership
Partner closely with recruiters, hiring managers, and executive assistants to align on interview strategy, scheduling priorities, and logistics
Support technical interview coordination, including specialized formats such as panels, assessments, or role-specific evaluations
Act as a central point of coordination across all stakeholders to ensure alignment and execution
Operational Excellence
Maintain accurate and up-to-date interview and travel data within the Applicant Tracking System (e.g., SAP SuccessFactors or similar)
Ensure adherence to scheduling SLAs, compliance requirements, and internal policies
Identify and implement process improvements to streamline complex scheduling and travel workflows
Support reporting and tracking of interview efficiency, scheduling timelines, and travel metrics
Qualifications
Required
2+ years of experience in recruiting coordination, executive scheduling, or complex calendar management
Proven ability to manage high-volume, high-complexity scheduling across senior stakeholders
Strong attention to detail with the ability to manage competing priorities in a fast-paced environment
Excellent written and verbal communication skills, with a high level of professionalism
Proven ability to stay focused and effective when plans rapidly change or when managing high-stakes, time-sensitive situations
Ability to handle confidential information with discretion
Preferred
Experience supporting executive-level hiring or technical recruiting
Experience coordinating candidate or corporate travel and managing reimbursements
Experience working with an ATS (ex. SAP SuccessFactors or similar)
Familiarity with tools such as Microsoft Outlook and Microsoft Teams
Key Competencies
Executive presence and professionalism
Strong judgment and problem-solving ability
Exceptional organization and attention to detail
Strong personal time management across multiple concurrent, high-priority workflows
Ability to operate with urgency, composure under pressure, and resiliency when priorities shift
Strong stakeholder management and partnership skills
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.