Job Information
Stoke Space Technologies, Inc. Office Manager in Kent, Washington
Responsibilities
- Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post-visit clean-up, planning agendas, directing or escorting participants, and keeping and distributing minutes.
- Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
- Arrange, maintain, and modify the leaders' schedules and associated organizational activities
- Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
- Handle confidential business matters with discretion
- Support HR/Recruiting team with candidate interview coordination, new hire onboarding, swag distribution, and creation of employee/candidate materials
- Partner with marketing team to source, order, and distribute employee and candidate swag
- Manage employee appreciation events and coordinate employee gifts
- As available, support our Inventory team with part purchasing, item pickups around Moses Lake, or stock audits
- Own the janitorial support and general office cleanliness and organization
- Own food, snack, & beverage selection and stocking
- Own office supplies and inventory and office budget
- Support team as needed
- All other duties as assigned
Minimum Qualifications
- High School Diploma and 2+ years' relevant professional experience, or an equivalent combination of education and experience
- Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
- Ability to coordinate Outlook calendar, conference calls, and shared link applications
- Prior experience coordinating both on and off-site meetings and/or events
- Ability to complete a wide variety of tasks with minimal supervision
- Experience with travel planning
- Ability to work onsite full time
- Ability to compile and generate reports and presentations
- Experience proofreading and correcting documents for grammatical errors
- Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
- Ability to interface with executive level internal and external contacts with considerable autonomy
- Rigorous attention to detail
- Highest levels of organization
- Unbeatable drive and ownership
- Ability to lead & follow
- Passion for building something with high quality, willing to attend work with a positive and humble attitude, and willing to take ownership of large and small tasks to help the team be successful
Benefits
- Equity -- We are pleased to offer equity in the form of stock options to all regular, full-time employees.
- Comprehensive benefits program including subsidized medical, dental, and vision insurance
- Company-paid life and disability insurance
- 401(k) plan with employer match
- 4 weeks' Paid Time Off
- Holidays -- 10 days (including an end-of-year closure)
- Paid Family/Parental Leave
- On-site gym or monthly wellness stipend (depending on location)
- Dog friendly offices!
Compensation
- Level 1: $22.82 - $34.18/HR
- Level 2: $27.92 - $41.90/HR
- Level 3: $34.93 - $52.35/HR
Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis.