Job Information
WSP USA Office & Facilities Coordinator in Kelowna, British Columbia
What if you could redefine what’s possible?
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers .
We are WSP .
The Opportunity
Build the Future With Us.
This full‑time Office & Facilities Coordinator role is your opportunity to shape the day‑to‑day experience of our Kelowna office. You’ll be the heartbeat of local operations — creating a welcoming environment, coordinating facilities activities, and helping our teams deliver impactful work across the region.
Your work will directly support our professionals as they deliver projects that strengthen communities, advance sustainable solutions, and positively influence growth across Western Canada.
Your Impact
In this role, you will:
Welcome internal and external clients, responding to in‑person and phone inquiries with professionalism and care.
Coordinate all aspects of building and facility maintenance with direction from the Facility team, proactively resolving issues to minimize disruptions.
Procure services and supplies following established protocols, applying fiscal responsibility and accuracy in generating purchase orders.
Support daily facility operations, including security, phone services, shipping/receiving and general office administration.
Consult with the Office Lead on routine and non‑routine office or building matters, ensuring timely communication and smooth operations.
Provide logistical support for meetings, workshops, catering, room bookings and setup/take‑down.
Complete regular administrative tasks such as travel arrangements, file management, documentation, JHSC meeting minutes, and errand coordination.
Orient new staff to office culture, procedures, and tools while supporting onboarding activities for local and regional teams.
Oversee consumables, equipment inventory, and calibration tracking in collaboration with the Logistics & Equipment team, including booking and rental administration.
Coordinate vehicle maintenance, inspections, repairs and associated records in partnership with the Fleet team.
Serve as a trusted resource to colleagues, supporting inquiries and problem‑solving across the Kelowna office.
Maintain a tidy, safe, and welcoming workspace, following all Health, Safety, Security, and Environmental protocols.
Support broader BC regional operations with administrative tasks, notice board updates, activity coordination, and relief coverage for administrative teammates.
The Skills That Set You Apart
You hold a certificate or diploma from an accredited program or college, with 1-2 years of experience in a professional services environment.
You excel at prioritizing fast‑moving tasks and delivering timely, high‑quality outcomes.
You build strong internal and external relationships, navigating office‑based challenges with professionalism and discretion.
You are detail‑oriented and take pride in consistent, accurate, organized work.
You bring solid experience with Microsoft Word, Excel, SharePoint and Adobe tools.
You thrive as a collaborative team member while confidently working independently when needed.
You apply sound judgment to daily decisions, always keeping the best interests of the office and WSP in mind.
You demonstrate patience, courtesy, and a service‑oriented approach.
You possess a valid driver’s license
Why Choose WSP?
We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
Proudly Canadian – We are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether across the country or around the globe, we help you tailor your career to match your ambition — because your growth drives ours.
Flexible work, real balance – We recognize the importance of balance in our lives and encourage you to prioritize yours.#WeAreWSP
Compensation
AB, BC, NT, NU, SK & YT: $51,800 – $68,600
MB & ON: $47,200 – $65,000
NB, NL, NS, PEI & QC: $46,800 – $62,100
Disclosure:
The final salary awarded for this role may vary from the above range based on education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Salary ranges may be subject to change for business purposes.
Ready to Shape the Future?
Take the next step and help shape the workplace that supports the projects building tomorrow’s communities. Apply today and make your impact with WSP.
At WSP , we exist to shape communities to advance humanity.
It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .