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Executive Assistant - Finance Leadership

101 Truman Medical Center

Job Location

University Health Truman Medical Center

Kansas City, Missouri

Department

Executive Office

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

40

Job Description

Make an Impact at the Executive Level

We’re looking for a highly organized, proactive, and discreet Executive Assistant to support senior leaders within our Financial Services team. In this role, you’ll be at the center of key initiatives—partnering closely with the Chief Financial Officer and other executive leaders to keep operations running smoothly and efficiently.

If you thrive in a fast-paced environment, enjoy managing complex schedules and projects, and take pride in being a trusted partner to leadership, this is an opportunity to make a meaningful impact.

What You’ll Do

As a key member of the executive support team, you will:

Provide high-level administrative support to Finance leaders, including calendar management, correspondence, and call handling

Coordinate and manage meetings (internal and external), including scheduling, agenda preparation, catering, AV needs, and detailed meeting minutes with follow-up tracking

Support executive projects by coordinating timelines, preparing materials, and communicating updates to stakeholders

Create and manage presentations and reports , including PowerPoint decks and Excel-based data analysis

Assist with budgeting, billing, and expense reporting , ensuring accuracy and timeliness

Manage travel arrangements and process reimbursements

Maintain confidential records , including executive files and compensation-related documentation

Collaborate with executive leadership, board members, and external partners to coordinate meetings and initiatives

Provide cross-functional support across the Executive Office, including backup coverage as needed

Support onboarding of new executives in partnership with HR and payroll/benefits teams

What You Bring

Required Qualifications:

High school diploma or equivalent

4+ years of executive assistant or advanced administrative experience

Proven experience supporting projects, including documentation, reporting, and communication

Exceptional communication skills with a polished, professional presence

Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines

Ability to handle sensitive and confidential information with discretion

Strong critical thinking and independent decision-making skills

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems

Ability to work effectively with diverse stakeholders, including physicians, executives, and external partners

Preferred:

Project management experience

What Sets You Apart

You anticipate needs before they arise and take initiative

You stay calm under pressure and adapt quickly to changing priorities

You’re detail-oriented without losing sight of the bigger picture

You’re a collaborative team player who builds strong relationships across all levels

Working at University Health is about making a difference. It's providing the best care to every patient every day.

University Health (UH), is committed to being a leader in providing a culturally inclusive workplace for our employees. UH is an equal opportunity employer. We value and celebrate our differences. We are committed to equal employment opportunity regardless, but not limited to race, ethnicity, religion, beliefs, sex (including pregnancy, gender identity and expression, sexual orientation), national origin, ancestry, language, age, citizenship, genetic information, marital status, socioeconomic status, literacy, disability, mobility, abilities, veteran status and any other category protected by applicable law.