Job Information
Robert Half Administrative Assistant in Kalamazoo, Michigan
Description
We are seeking a proactive and detail-oriented Administrative Assistant for an ongoing opportunity with our team. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to providing exceptional administrative support. This position is well-suited for individuals comfortable multitasking in a dynamic, team-oriented environment.
Key Responsibilities:
Manage and maintain schedules, appointments, and calendars for leaders and team members
Prepare, edit, and proofread correspondence, reports, and presentations
Coordinate meetings, conference calls, and events (including logistics, agendas, and materials)
Handle incoming calls, emails, and other communications in a professional manner
Maintain organized files, records, and documentation (physical and electronic)
Process expense reports, purchase orders, and invoices as required
Order office supplies and manage inventory
Support team projects with research, tracking, and reporting duties as needed
Complete other administrative tasks as assigned
Requirements
High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
Proven experience in an administrative or office support role
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment
Strong written and verbal communication skills
Exceptional attention to detail and time management abilities
Ability to prioritize tasks and adapt to changing priorities
Demonstrated professionalism and discretion when handling confidential information
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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