Job Information
Aerotek Maintenance Coordinator in Jupiter, Florida
Job Title: Maintenance Coordinator
Job Description
The Maintenance Coordinator supports the distribution center maintenance department by coordinating and sustaining procurement activities for facilities, material handling equipment, and related processes to maximize operational performance and equipment uptime. This role manages the administrative functions of the maintenance department, including preparation of monthly Key Performance Indicators (KPIs), comprehensive use of the Computerized Maintenance Management System (CMMS) for work orders and preventive maintenance scheduling, and oversight of purchasing and inventory for maintenance parts and supplies.
Responsibilities
Use the Computerized Maintenance Management System (CMMS) to create and manage work orders, generate preventive maintenance worksheets, and maintain distribution machinery and equipment according to manufacturer recommendations and established maintenance best practices.
Complete and report monthly Key Performance Indicators (KPIs) for the maintenance department, ensuring accurate and timely data entry and documentation.
Record and report monthly and year-end budget numbers for the maintenance department, maintaining accurate financial records.
Handle purchasing, receiving, and inventory control of parts, materials, and supplies for the maintenance department and the general distribution center.
Manage all parts issues, including new and rebuilt components, and create reports, correspondence, and documentation using Microsoft Word and Excel.
Document and track department expenditures related to building repairs, janitorial services, and equipment repairs, and provide explanations for monthly and annual expense variances or overages.
Monitor daily transactions in departmental variable accounts, identify overages, and promptly notify managers while providing supporting documentation.
Originate, negotiate, and manage vendor bids for supplies, materials, and material handling spare parts, including developing bid documents and evaluating vendor proposals.
Track and close all vendor work orders, ensure accurate entry into the CMMS system, and review and report discrepancies in vendor orders, pricing, deliveries, and warranties.
Promptly and accurately match and file invoices with purchase orders to support timely payment to vendors and suppliers.
Oversee radio-related issues, including conducting audits, coordinating repairs, and negotiating purchase prices.
Work with the Maintenance Manager to maintain MSDS logs in compliance with OSHA standards and support documentation for the safety program.
Exercise independent judgment, discretion, and confidentiality in daily work tasks, especially regarding financial, vendor, and operational information.
Provide administrative support to the maintenance department, including managing work orders, maintaining records, and supporting internal and external customer service needs.
Control, stock, and track maintenance inventory, ensuring accurate counts and availability of parts and supplies.
Essential Skills
High school diploma or GED.
At least 2 years of experience in administrative support.
Experience providing customer service to internal and external customers, including meeting quality standards for services and evaluating customer satisfaction.
Skill in Microsoft Excel and Microsoft Word
Experience working with work orders, administrative support, and administrative assistance in a maintenance or similar department.
Experience controlling inventory for a maintenance department, including stocking and tracking inventory, using CMMS, and processing purchase orders.
Additional Skills & Qualifications
Associate degree preferred not required
Experience negotiating with outside vendors, including negotiating contracts and prices, resolving service issues, and reconciling differences.
Experience using Windows, Outlook, and DOS-based programs.
Experience documenting and tracking department expenditures.
Inventory experience is preferred.
Why Work Here?
You will join a stable distribution center operation where maintenance and reliability are recognized as critical to business success. The organization values accuracy, accountability, and continuous improvement, offering the opportunity to own key processes and see the direct impact of your work on operational performance. You will collaborate closely with cross-functional teams, build strong vendor relationships, and develop your skills in maintenance coordination, inventory control, and data-driven decision-making. The role provides a consistent weekday schedule that supports work-life balance and allows you to grow your technical and administrative expertise in a dynamic environment.
Work Environment
This role follows a consistent Monday through Friday schedule from 10:00 a.m. to 6:00 p.m. You will split your time between an office setting and a warehouse environment within a distribution center, working closely with the maintenance department. The position involves regular movement through operational areas and requires comfort with walking, standing, bending, crouching, kneeling, reaching, and twisting throughout the day. You will work with standard office technology and software, including CMMS systems, Windows-based applications, and productivity tools, while also interacting with warehouse equipment and maintenance inventory in a busy, fast-paced facility.
Job Type & Location
This is a Contract to Hire position based out of Jupiter, FL.
Pay and Benefits
The pay range for this position is $19.77 - $24.77/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jupiter,FL.
Application Deadline
This position is anticipated to close on May 1, 2026.
About Aerotek:
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.