Job Information
Aston Carter Accounts Payable Specialist in Jacksonville, Florida
Job Title: Accounts Payable Specialist
Job Description
The Accounts Payable Specialist manages the full accounts payable cycle, ensuring accurate and timely processing of invoices, payments, and related documentation. This role collaborates closely with vendors and internal departments, maintains detailed financial records, and supports audits and month-end closing activities within a growing, professional accounting team.
Responsibilities
Review all invoices for appropriate documentation, accuracy, and approval prior to payment.
Perform three-way matching of invoices, purchase orders, and receipts to ensure proper authorization and coding.
Prepare accounts payable checks, verify details, and obtain required signatures prior to release.
Distribute and mail checks to vendors and other recipients as required.
Communicate directly with vendors to resolve accounts payable inquiries, discrepancies, and issues.
Coordinate with Procurement and Project Management teams to ensure payments align with contractual and purchase order terms.
Apply all credit card activity to the proper accounts and maintain a detailed log of all credit card payments.
Maintain accounts payable reports, spreadsheets, and corporate accounts payable files in an organized and up-to-date manner.
Assist corporate personnel with accounts payable information, documentation, and support as needed.
Assemble and process overnight shipments to vendors when required.
Assist with monthly closing activities, including reconciliations and preparation of supporting documentation.
Prepare analysis of accounts and related reports as requested.
Perform general administrative tasks such as filing and copying to support the accounts payable function.
Scan all invoices and supporting documents into JD Edwards (JDE) and ensure accurate electronic recordkeeping.
Prepare and organize documentation for ISO 9001 and other audits, ensuring compliance with internal and external requirements.
Essential Skills
Hands-on accounts payable experience, including full-cycle invoice and payment processing.
Proficiency with three-way matching of invoices, purchase orders, and receipts.
Experience with invoice processing and purchase order workflows.
Ability to work with and maintain accounts payable reports, spreadsheets, and filing systems.
Strong attention to detail and accuracy in financial data entry and documentation.
Effective communication skills for direct interaction with vendors and internal stakeholders.
Ability to coordinate payment timing in accordance with contractual and purchase order terms.
Experience using JD Edwards (JDE) or similar ERP system for accounts payable processing.
Organizational skills to manage multiple tasks, deadlines, and documentation requirements.
Ability to support month-end closing activities and basic account analysis.
Additional Skills & Qualifications
Experience working with ISO 9001 or other audit and compliance frameworks.
Familiarity with corporate credit card reconciliation and payment logging.
Comfort with general administrative tasks such as filing, copying, and document scanning.
Ability to collaborate effectively with Procurement, Project Management, and other corporate teams.
Interest in professional growth within an accounting or finance environment.
Work Environment
You will work in a modern, well-appointed office as part of an accounting team of approximately ten people. The environment supports collaboration and communication across departments, particularly with Procurement and Project Management. The office offers a pleasant atmosphere with on-site amenities, including access to freshly prepared, healthy meals. The company culture emphasizes growth and development, providing room for advancement within the organization. Work is primarily performed using JD Edwards (JDE), standard office software, and typical office equipment in a professional business setting.
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position is anticipated to close on May 1, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.