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About The College of Agriculture and Life Sciences (CALS)The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the world's complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas, CALS can address challenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world. The OpportunityThe College of Agriculture and Life Sciences (CALS) at Cornell University is seeking a highly organized, proactive, and collaborative Administrative Assistant to support the Senior Associate Deans' Office. This is an exciting opportunity to contribute to a mission-driven academic community that values service, innovation, and excellence. In this pivotal role, you will provide high-level executive and organizational support, often involving sensitive and confidential matters, to two Senior Associate Deans, with primary responsibility for one. You'll work closely with a dedicated administrative team, serving as a trusted partner, problem-solver, and ambassador for the Dean's Office. What You Will DoExecutive & Administrative Support- * Serve as the first point of contact for inquiries to the Senior Associate Deans from faculty, staff, and internal/external partners. * Navigate a wide range of confidential and complex issues with discretion, tact, and sound judgment. * Process, respond to, and prioritize electronic correspondence; independently draft responses and prepare briefing materials. * Research and compile data on faculty searches, hires, promotions, sabbaticals, and departures; prepare reports for the Provost's Office, Dean's meetings, retreats, and special initiatives. * Draft, edit, and proofread confidential correspondence, reports, presentations, and speeches. * Support communications and policy development for CALS academic processes, including maintaining accurate website content. * Ensure consistency across the Senior Associate Deans' Office by using and maintaining shared templates, processes, and communications standards. Scheduling, Meetings & Travel- * Coordinate complex calendars, coordinate meetings and events, and resolve scheduling conflicts for the Senior Associate Dean. * Oversee travel arrangements and reimbursement processes. * Organize and compile materials for recurring events and annual activities, including New Faculty Orientation. Provide faculty Appointment and Promotion Support- * Coordinate college-level reviews for professorial and non-professorial academic appointments, promotions, and reappointments. * Coordinate confidential dossier distribution through Cornell Drop Box, track review progress, and ensure timely communication with departments, CALS-HR, and university partners. * Support the nomination process for endowed and named faculty positions. * Act as a knowledgeable resource on CALS policies and academic processes for departments and colleagues across the university. External Relations & Additional Responsibilities- * Serve as liaison to university executives, committees, and offices such as Finance and Administration, Human Resources, Alumni Affairs & Development, and the Center for Technology Licensing. * Support special committees and projects assigned by the Senior Associate Deans. * Maintain office operations including office supply maintenance.