Job Information
Holbrook Unified School District #3 SCHOOL SECRETARY- IWE in Indian Wells, Arizona
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7334685
Job Purpose
Assist faculty with the effective administration of the school in order to further the educational goals of the students.
Duties and Responsibilities
Maintains a system for tracking teacher/staff leave requests.
Performs general office duties including answering phones and greeting the public in a professional manner.
Answers questions regarding policies and procedures, types memos and correspondences.
Handles projects and duties as directed by the Principal and/or Assistant Principal.
Enters discipline records into the computer or other student information.
Orders materials and supplies for the office & teachers; as well as, distributes accordingly.
Maintains such student records as shall be required.
Accurately maintains Student Accountability Information System records.
Maintains records outlining the general fixed assets of the school.
Maintains a daily teacher attendance log and corresponding records for substitute teachers.
Assists teachers in preparing instructional materials as requested.
Maintains a lot of visitors to the school.
Assign duties to and supervise the work of clerical office personnel.
Obtains, gathers, and organizes pertinent data as needed and puts it into a usable form.
Maintains a regular filing system, as well as a set of locked confidential files and processes incoming correspondence as instructed.
Performs any bookkeeping task associated with the specific position.
Maintains petty cash.
Handles maintenance of copy machines.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
High School Diploma or equivalent.
Valid AZ Driver\'s License.
One year of secretarial experience in a public school or maintenance environment.
Knowledge of personal computers, word processing, and spreadsheet software applications.
Knowledge of or ability to learn appropriate radio communications.
Ability to communicate effectively with co-workers, students, parents and the community.
Valid IVP Fingerprint Clearance Card.
Evaluations
Performance of this job will be evaluated in accordance with provisions of the Board\'s policy on Evaluation of Professional Personnel.
Technology Skills
Basic: Email, Time Clock, Log in to basic software programs
Worker Characteristics
Deductive Reasoning-The ability to apply general rules to specific problems to produce answers that make sense for the success and future needs of students.
Self-Motivated-Ability to work independently for project completion.
Oral Expression-The ability to communicate information and ideas in speaking so others will understand, in a positive manner to co-worker, students, or public.
Problem Sensitivity-The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
Work Environment
Inside: Offices, School Buildings.
Outside: Outdoor Facilities.
Indoor/Outdoor: Travel from location to location.
Occasional Travel: For required training or professional development (In district, out of district, in state, and/or out of state).
Possibly exposed to extremes of temperature. Occasionally subjected to extreme noise, odors, mists, dust and poor ventilation.
Physical Requirements
The position requires frequent lifting, bending, stooping, pulling, speaking, turning, grasping and carrying items over 40 lbs.
Location: Indian Wells Elementary School, Junction of Rt. 5 & Rt. 77, Holbrook, AZ 86031