Job Information
Sam Houston State University Administrative Coordinator I in Huntsville, Texas
Requisition: 202600079S
Occupational Category (Staff Positions Only): Technical/Para-Professional
Hiring Salary: Monthly-Staff
Department: Facilities Management
General Requirements:
Bachelor’s Degree in Business Administration, Marketing, Management, or related field. Two years relevant administrative assistant experience required. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position/Usual Duties:
Performs administrative support duties for the Vice President of Facilities Management and the Facilities Management Department.
Primary Responsibilities (Staff Positions Only):
Performs advanced administrative support functions for the Facilities Management Department. Collects, reconciles, maintains, and analyzes complex data to support departmental operations and reporting. Develops, coordinates, and monitors assigned departmental processes and procedures. Tracks project timelines, identifies potential issues, and communicates concerns to appropriate staff. Prepares, reviews, revises, and distributes a variety of reports, presentations, correspondence, and official documents. Plans, coordinates, and supports departmental events and activities throughout the year. Attends meetings, records minutes, and prepares follow-up documentation as required. Orders, tracks, and maintains departmental supply inventory. Coordinates with vendors regarding orders, returns, discrepancies, and problem resolution. Processes Purchasing Card (P-Card) transactions and monitors expenses for accuracy and compliance. Coordinates travel arrangements for Facilities Management staff as requested. Coordinates and oversees assigned program activities to ensure timely and effective execution. Provides front desk coverage and customer service assistance in the absence of student employees. Assists with the Vice President’s daily administrative needs, including calendar coordination, meeting attendance, and note-taking, as requested or in the absence of the Executive Assistant. Performs other related duties as assigned.