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Administrative Assistant

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Administrative Assistant

Salary

$23.10 - $29.14 Hourly

Location

Houston

Job Type

Full Time

Job Number

38673

Department

HUMAN RESOURCES

Division

HRD-PEOPLE & CLIENT SERVICES

Opening Date

04/22/2026

Closing Date

4/29/2026 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Division: People & Client Services

Reporting Location: 611 Walker St

Workdays & Hours: Monday - Friday 2:00PM - 10:00 PM SUBJECT TO CHANGE

The Human Resources Department is seeking a detail-oriented and customer-focused professional to join the Pre-Employment Services Section (PES) . This position plays a critical role in supporting citywide drug testing operations and ensuring compliance with local, state, and federal requirements.

The selected candidate will coordinate and schedule drug testing appointments citywide and serve as a liaison between departments, clinics, and Drug Testing Coordinators.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

Provides support to various HR divisions and client departments by coordinating drug testing activities and responding to operational needs in a timely and professional manner.

Responsibilities include:

• Maintain and monitor the division’s drug testing log to ensure records are accurate, complete, and updated timely.

• Coordinate and schedule drug testing appointments citywide for candidates and employees.

• Serve as the primary point of contact for managers and supervisors regarding drug testing questions, scheduling requests, and urgent concerns.

• Complete, review, audit, submit, and post drug testing results in accordance with established guidelines and procedures.

• Deliver excellent customer service to internal and external clients while maintaining a high level of confidentiality and professionalism.

• Ensure compliance with departmental procedures, City policies, and applicable local, state, and federal regulations.

• Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content, and format.

• Performs other duties as assigned.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

One year of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to candidates who have:

• Experience coordinating schedules, appointments, or high-volume processes

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Experience maintaining confidential information and records.

• Strong written and verbal communication skills

• Proficiency in Microsoft Office, Excel, and database tracking systems.

• Experience working in human resources, healthcare administration, onboarding, or compliance-related functions is preferred

• Ability to work independently and collaboratively in a fast-paced environment

This position is ideal for an individual who is organized, dependable, and committed to supporting citywide operations through effective coordination and strong attention to detail.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION NO

SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE : 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov/hr/careers .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6032

If you need special services or accommodations, call (832)393-6032. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 13 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Which best describes your completed education?

• HIgh School Diploma/GED

• Associate's Degree

• Bachelor's Degree or higher

• None of the above

  03

  If you have a degree, please select the field of study.

• Business

• Liberal Arts

• Other

• I do not have a degree

  04

  Which best describes your professional administrative experience?

• Less than 1 year

• 1 year to less than 3 years

• 3 years to less than 5 years

• 5 years to less than 7 years

• 7 or more years

• I do not have any experience

  05

  Please indicate your level of proficiency in Microsoft Suite.

• BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

• ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

• I do not have any experience.

  06

  How many years of experience do you have working in the Human Resources field?

• Less than 1 year

• 1 year, but less than 3 years

• 3 years, but less than 5 years

• More than 5 years

• I do not have any experience

  07

  Work setting experience (Check all that apply that can be verified).

• Coordinating appointments, schedules, or other high-volume activities

• Experience handling confidential or sensitive information

• Maintaining logs, spreadsheets, filing systems, or other tracking tools

• Experience providing customer service to internal and external clients

• None of the above

  08

  Are you a current City of Houston Human Resources employee?

• Yes

• No

  09

  Are you available to work the required schedule of 2:00 PM to 10:00 PM?

• Yes

• No

  Required Question