Job Information
The Queen's Health Systems Executive Assistant II - Cardiovascular Services (Full-Time, Day Shift, 40 Hours) in Honolulu, Hawaii
RESPONSIBILITIES
I. JOB SUMMARY:
• Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.
• Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.
II. TYPICAL PHYSICAL DEMANDS:
A. ESSENTIAL FUNCTIONS:
• Finger dexterity. Seeing. Hearing. Speaking.
B. MANUAL MATERIAL HANDLING:
• Infrequent: N/A
• Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.
• Frequent: N/A
• Constant: N/A
C. NON-MANUAL MATERIAL HANDLING:
• Infrequent: N/A
• Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.
• Frequent: Sit. Walk.
• Constant: N/A
III. TYPICAL WORKING CONDITIONS:
• Not substantially subjected to adverse environmental conditions.
IV. MINIMUM QUALIFICATIONS:
A. EDUCATION:
• Associate's degree or business school graduate; or two (2) years of administrative experience may be substituted for the degree.
B. CERTIFICATION AND LICENSURE:
• No certification and/or licensure requirement.
C. EXPERIENCE:
• In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
• Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
• Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
• Supervisory experience preferred.
• Experience to demonstrate the following:
o Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
o Effectively communicates both orally and in writing.
o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
o Ability to work under high levels of confidentiality, tact and diplomacy.
Equal Opportunity Employer/Disability/Vet