Job Information
Stantec Document Control Coordinator in Honolulu, Hawaii
When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.
Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.
Your Opportunity
Stantec is seeking a Document Control Specialist to join team. The successful candidate will possess at least two years’ experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.
Your Key Responsibilities
Updates and maintains data in Oracle Unifier and MS SharePoint.
Provides general team project and office administration support including but not limited to ordering supplies and equipment, coordinating team events, and managing team vehicle fleet.
Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design/document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.
Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
Assists in preparing project closeout documentation.
Follows record retention procedures and policies.
Ensures quality procedures are maintained.
Your Capabilities and Credentials
Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
Experience with Oracle Unifier or other construction document control programs is a plus.
Prior experience working on large infrastructure programs preferred.
MS Power BI experience is desired.
Prior work in a documentation control role is an asset.
Must have strong interpersonal skills, written and verbal communication skills.
Excellent organizational skills and attention to detail.
Demonstrated ability to handle multiple priorities and assignments.
Education and Experience
Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.
Minimum two (2) years in a project documentation coordinator role.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
• Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 49,600.00 - Max Salary $ 67,000.00
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Primary Location: United States | HI | Honolulu
Organization: 2199 Transpt-US PMCM-Honolulu HI
Employee Status: Regular
Business Justification: New Position
Job Level: Nonmanager
Travel: Yes
Schedule: Full time
Job Posting: 28/07/2025 07:07:05
Req ID: 1001671