Job Information
DivIHN Integration Inc Scheduling Coordinator Assistant in Hoffman Estates, Michigan
Title: Scheduling Coordinator Assistant Duration: 8 Months Location: On-site at Hemlock, MI
*Work Schedule: * • Must be able to work a 2-3-2-day shift schedule (works alternating weekends). • The manager will ensure 40 hours a week are worked, so flexibility for working over 8 hours a day may be required. • Hours are day shift (8 AM - 5 PM).
Candidates must be local
This position requires U.S. Citizens only to meet the DoD requirements.
Description:
Purpose of the Position:
• We are seeking a reliable and detail-oriented Scheduling Assistant to support the Operations team.
• This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.
Key Responsibilities: • Assist with processing employee time-off requests and ensure proper documentation. • Input schedule updates into the system as directed by the Scheduling Coordinator. • Maintain accurate records of employee hours, absences, and schedule changes. • Help prepare and distribute schedules to employees, ensuring timely communication. • Post available overtime opportunities as directed and track responses from employees. • Monitor and update scheduling boards or digital tools as needed. • Provide administrative support during the resolution of scheduling conflicts. • Assist with generating basic reports and summaries for the Scheduling Coordinator. • Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.
Required skills:
• Demonstrated proficiency in Excel! This is the main requirement.
• In addition, candidates must be very organized, detailed and structured.
• This role is very mechanical in nature and needs someone who is methodical and efficient.
Qualifications: • Must be at least 18 years of age and possess a high school diploma or GED. • Proficiency in Microsoft Excel and the ability to perform basic functions such as data entry and formatting. • Strong communication and organizational skills. • Ability to manage tasks efficiently and meet deadlines. • Detail-oriented with a focus on accuracy. • Experience in administrative or clerical roles preferred but not required. • Ability to work alternating weekends as part of a 2-3-2-day shift schedule.
Interview process:
• Phone screen, then onsite interview.
• Some candidates may go straight to onsite interview.