Job Information
NTT Data Americas, Inc. Recruiting Coordinator Sr Specialist in Gurugram, India
What You’ll Do
Executive Hiring Support
Coordinate end to end executive interview schedules across global time zones.
Communicate professionally with candidates, hiring leaders, and search firms.
Prepare candidate briefs, interview agendas, and documentation.
Maintain accurate candidate data in the ATS and track hiring milestones.
Support background checks, reference checks, and offer documentation.
Ensure a high touch, premium candidate experience.
Vendor & Financial Coordination
Create and manage Purchase Orders for executive search firms and vendors.
Draft and track Letters of Engagement / contracts and align with Procurement/Finance.
Manage end to end invoice processing—from receipt to payment follow up.
Ensure full compliance with procurement and financial policies.
Serve as the primary liaison between Talent Acquisition, Procurement, and Finance teams regarding vendor-related matters.
Executive-Level Administrative Support
Provide scheduling, document preparation, and meeting coordination support to executive recruiters or TA leadership.
Prepare presentations, dashboards, and reports for leadership updates.
Handle confidential information with sensitivity and discretion.
Coordinate candidate travel, reimbursements, and logistics as needed.
Operational & Administrative Excellence
Maintain accurate candidate files and documentation in compliance with HR/TA standards.
Partner closely with People Operations, HRBPs, and hiring leaders to manage search timelines and priorities.
Support onboarding coordination for executive hires across multiple departments.
Contribute to process improvements and help maintain executive recruitment best practices.
What You’ll Bring
5+ years of experience in recruitment coordination, Executive Assistance, HR operations, or similar roles.
Experience supporting senior leaders or C‑suite executives.
Strong skills in calendar management, Outlook/Teams, MS Office, and collaboration tools.
Experience handling POs, invoicing, vendor coordination, or procurement workflows.
Excellent communication, professionalism, and stakeholder management skills.
Ability to work with discretion, reliability, and a trust-based approach.
What Makes You Successful in This Role
High attention to detail and accuracy.
Ability to manage many moving parts at once.
Strong sense of ownership and accountability.
Comfort working in fast paced, dynamic environments.
A positive, proactive, solutions-oriented mindset.