Job Information
Colgate-Palmolive Administrative Assistant Marketing in Guatemala, Guatemala
No Relocation Assistance Offered
Job Number #171860 - Guatemala, Guatemala, Guatemala
Who We Are
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
Role Summary
As an Administrative Assistant, you will serve as a strategic partner to the Marketing Head and the regional Central American team. This role is critical for ensuring the seamless operation of the department by providing high-level, confidential, and proactive support. You will manage complex logistics and administrative workflows, acting as the "engine" that allows the regional marketing team to stay focused on achieving business goals.
Responsibilities
Executive Support: Manage the Marketing Director’s calendar and daily priorities, ensuring all tasks and follow-ups are executed with precision.
Financial Administration: Oversee the end-to-end procurement process, including purchase order creation, supplier payments, and meticulous monthly expense tracking.
Event & Meeting Management: Lead logistics for Budget Reviews, country visits, and high-level internal meetings, ensuring agendas and materials are prepared in advance.
Regional Travel Logistics: Coordinate comprehensive international travel itineraries for executives, including bookings, transfers, and expense reconciliation.
Operational Excellence: Proactively identify and implement ways to streamline administrative workflows to enhance the team’s overall productivity.
Information Management: Efficiently process, synthesize, and organize high volumes of data from various stakeholders to ensure clear communication and informed decision-making.
Required Qualifications
Education: Bachelor’s degree in Business Administration, Marketing, or a related field (final-year students will be considered).
Experience: Proven experience in administrative or executive support roles, ideally within a multinational or marketing environment.
Languages: Advanced English proficiency (both written and verbal) is essential for regional communication.
Technical Skills: Expert-level command ofGoogle Workspace (Drive, Docs, Sheets, and especially Slides).
Desired Qualifications
Technical Tools: Familiarity or experience with SAP for financial and procurement processes.
Soft Skills: Exceptional organizational abilities and the capacity to manage multiple stakeholders in a fast-paced environment.
Mindset: A curious, high-energy, and "forward-thinking" personality—someone who is naturally proactive, enjoys exploring new solutions, and is comfortable taking the initiative to build processes from the ground up.
Analytical Ability: Strong skills in processing complex information and a high degree of discretion when handling confidential data.
Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.
Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form (https://docs.google.com/forms/d/e/1FAIpQLSdaxk_eF4utznQoVHlxmL9jVFJbOkM4Oe5CAdKOg-h9EPdLfg/viewform) should you require accommodation.
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