Job Information
Four Seasons Environmental, Inc Bookkeeper / Accounts Payable; Receivable Specialist (Admin Assistant) in Grove City, Ohio
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Bookkeeper / Accounts Payable & Receivable Specialist (Admin Assistant)
General Info
Job Type: Full-Time
Location:
Four Seasons Environmental, Inc. - DSCC, Columbus, Ohio
Min. Yrs. Experience:
Experience preferred
Pay:
$32.82/hr. plus a $6.00 an hour fringe benefit
Hours:
Monday to Friday: 7:00 am to 4:00 pm
Benefits:
- Medical Insurance
- Dental Insurance
- Life Insurance
- Retirement Benefit
- Disability Insurance
- Holidays and Vacation
Job Description
- The Bookkeeper / Accounts Payable & Receivable Specialist is responsible for day-to-day financial transaction processing and recordkeeping to support management and budget tracking. This role focuses on accounts payable, accounts receivable, invoice processing, payment tracking, and financial coordination-not high-level accounting, tax preparation, or general ledger ownership. The position supports operational leadership by maintaining accurate financial records, monitoring budgets, and ensuring timely and compliant financial activity.
Key Responsibilities
Accounts Payable
- Process vendor and supplier invoices in accordance with purchase orders, contracts, and company procedures
- Verify invoice accuracy, coding, approvals, and supporting documentation prior to submission for payment
- Track payment status, resolve invoice discrepancies, and communicate with vendors as needed
- Maintain organized and auditable AP files and records
Accounts Receivable
- Prepare and submit client invoices in accordance with contract terms and billing schedules
- Track receivables, monitor aging reports, and follow up on outstanding payments
- Coordinate with internal stakeholders and clients to resolve billing questions or discrepancies
- Record payments and maintain accurate AR records
Bookkeeping & Budget Support
- Maintain accurate financial records for daily transactions
- Track expenses against budgets and flag variances or concerns to management
- Assist with cash flow tracking and basic financial summaries
- Support month-end close activities by preparing reconciliations and transaction summaries.
Reporting & Documentation
- Prepare routine financial reports such as AP/AR summaries, budget tracking reports, etc.
- Maintain clear documentation to support audits, reviews, and internal controls
- Ensure financial records comply with company policies and contractual requirements
Coordination & Support
- Work closely with operations, project management, and leadership to support financial needs
- Provide financial data and backup documentation to the accounting department as requested
- Assist with special projects and process improvements related to billing, payments, and financial tracking
Human Resources & Payroll Support
Coordinate with Human Resources to support payroll-related processes, including timekeeping verification, labor allocation tracking, and employee status changes that impact pay or billing
Assist with compiling and submitting payroll support documentation in accordance with company procedures and deadlines
Track employee labor hours, leave usage, and related data for reconciliation with payroll and billing records
Maintain organized payroll and HR-related financial documentation to support audits, c