Job Information
State of Colorado Program Assistant I - Metallurgical and Materials Engineering (MME) Department in Golden, Colorado
Program Assistant I - Metallurgical and Materials Engineering (MME) Department
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Program Assistant I - Metallurgical and Materials Engineering (MME) Department
Salary
$4,449.47 - $5,026.67 Monthly
Location
Golden, CO
Job Type
Full Time
Job Number
GLA - JR108244 - 03/26
Department
Colorado School of Mines
Opening Date
03/10/2026
Closing Date
3/23/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1500 Illinois St. Golden, CO 80401
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Human Resources, recruitment@mines.edu, 303-273-3250
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."
Colorado's oldest public university, Mines is located inGolden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program
RTD Eco-Pass
Description of Job
The Metallurgical & Materials Engineering (MME) Department at Colorado School of Mines is seeking a detail-oriented, collaborative, and highly organizedProgram Assistant Ito provide vital administrative, academic program, financial, and student support. As one of the central hubs of the department, this position plays a key role in ensuring smooth day-to-day operations while partnering closely with faculty, staff, students, and visitors.
This is a great opportunity for an administrative professional who thrives in a supportive, community-oriented environment and is excited to contribute to the success of a tight-knit academic department.
Responsibilities
Departmental Administration & Office Operations
Serve as the primary administrative contact for faculty, staff, students, alumni, and visitors (in-person, email, phone).
Develop and manage office procedures to ensure efficient daily operations in collaboration with the Department Head, Associate Department Head, and Department Manager.
Maintain departmental records, files, and documentation.
Record minutes for faculty and staff meetings and monitor action items.
Serve as building proctor, managing office, lab, and conference room access.
Hire, schedule, train, supervise, and evaluate student office employees and work-study staff.
Academic Program & Student Support
Manage administrative tasks for the undergraduate program, including course scheduling coordination and CLSS updates for fall, spring, and summer terms.
Support undergraduate advising activities, student questions, and course processes (including Field Session and Senior Design).
Assist Department Manger with graduate program administrative needs as requested.
Collect, compile, and analyze academic data (enrollment, degrees awarded, minors).
Serve as initial point of contact for prospective student visits.
Prepare undergraduate contracts for academic support roles.
Events, Communications & Outreach
Plan, coordinate, and evaluate departmental events such as seminars, meetings, recruiting activities, and special gatherings.
Handle event logistics including catering, room reservations, travel arrangements, and guest support.
In coordination with the Department Manger, maintain and update department marketing and communications materials (digital signage, brochures, displays, announcements).
Manage department social media content and assist with marketing efforts.
Produce the semiannual departmental newsletter and support website updates.
Financial & Administrative Support
Process purchasing transactions, reimbursements, and office supply orders.
Assist with hiring paperwork and HR-related administrative tasks.
Support ABET accreditation activities (occurs approximately every six years).
Perform additional administrative duties as assigned.
Work Environment & Growth Opportunities
The MME Department is one of the smaller academic units on campus—something that contributes to its strong sense of community and positive work environment. This role works closely with the Department Manager, Department Head, Associate Department Head, faculty, staff, student employees, and the broader campus community.
Common career paths include advancement into Department Manager or other administrative roles across Mines. This position offers excellent exposure to academic administration and the opportunity to develop deep relationships within a supportive team.
This position is Full-time | On-campus | Monday–Friday, 8:00 a.m.–5:00 p.m.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H4R1XXPROGRAM ASSISTANT I (https://drive.google.com/file/d/0B4enHpLSVk4eTWxjeTRFZUdkaXc/view?usp=sharing&resourcekey=0-r4wY5_QO7RB4jLunEk9ppw)
MINIMUM QUALIFICATIONS:
Experience Only:
Four (4) years of relevant experience in administrative support, communications, program coordination, event planning, or managing information. ( Experience must be fully documented in the Work History section of the application. “See Resume” will not be accepted. Part-Time work will be pro-rated)
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years(transcripts must be attached for educational credit)
Desired Skills & Competencies
Strong interpersonal, written, and verbal communication skills.
Ability to manage competing priorities, stay organized, maintain accuracy, and independently solve problems.
Proficiency with common administrative software and systems (Microsoft Word, Excel, Outlook, PowerPoint, Workday, OnBase, and related technologies).
Ability to work collaboratively with the Department Manager while also thriving independently with minimal direction.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?
Look to Mines.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
This position requires four years of administrative, program, or communication-related experience OR an equivalent combination of education and experience. Do you meet this requirement?
Yes
No
02
If you answered "yes", please explain how you meet this requirement, including specific roles, responsibilities, and dates. If you answered "no", please enter "N/A".
03
Describe your experience supporting academic programs, course scheduling, student services, or similar administrative processes. Please include details on the types of tasks you handled and the systems or tools you used.
04
This position uses systems such as Microsoft Office, Workday, and OnBase. Please describe the administrative or data management software you have used in previous roles and your level of proficiency in each.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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