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Senior Business Operations Manager (Hybrid) Internal Medicine-Administration - Galveston

Galveston, Texas, United States

Business, Managerial & Finance

UTMB Health

Requisition # 2600873

Minimum Qualifications:

REQUIRED EDUCATION/EXPERIENCE:

Bachelor’s degree or equivalent experience and five years of related experience.

JOB SUMMARY:

Plans, manage and a working lead for the staff service and business management functions for

multiple areas under the Shared Administrative Services. Responsible for overall management

of departmental administrative and technical services, staff coordination, policy and procedure

development, strategic planning and special projects across multiple areas. Includes a variety of

complex decisions with minimal direction.

MAJOR DUTIES / CRITICAL TASKS:

 Manages and directs administrative or operational departmental services, processes and

special projects across multiple areas.

 Performs administrative functions as a working lead to support multiple areas.

 Develops planning, management, and organizational analysis; establishes goals and

objectives; directs and coordinates development of guidelines, policies, procedural

changes and standards to improve administrative operations.

 Manages and assists the Shared Administrative Services staff to align work processes

and to establish and attain goals and objectives for efficient department operation.

 Oversees the development and administration of department budget.

 Oversees multiple administrative or operational projects as assigned.

 Responsible for staff development programs including programs to increase employee

satisfaction for department.

 Responsible for forming ad hoc support teams in response to institutional/department

initiatives.

 Empowers Administrative Support Group to align work processes.

 Assists the Administrative Support Group establishing and attaining goals and objectives.

 Provides information coordination between administrative staff and leadership.

 Oversees compliance and other training for department.

 Provides Accountable Property Officer Services for department.

 Provide guidance for interpretation of UTMB and departmental rules, regulations and

policies.

 Provides information coordination between administrative staff and leadership.

 Provides mediation and conflict resolution for department/process.

 Meets with administrative support team to receive feedback, gather ideas & empower

employees.

 Makes complex administrative decisions regarding organizational and departmental

issues.

 Assists with personnel functions within department/process.

 Conducts employee performance reviews & makes recommendations for development

and reward for department/process.

 Caretaker of budgetary funds used by the administrative support.

 Provides guidance for interpretation of UTMB and departmental rules, regulations and

policies.

 Identifies appropriate internal controls for department; provides mechanisms to monitor

and implement compliance.

 Works with Office of University Advancement on grants and funding

 Represents the department leadership in their absence as needed.

 Adheres to internal controls and reporting structure.

 Performs related duties as required.

Knowledge, Skills and Abilities :

Change Management skills

Strong interpersonal skills

Excellent communication and organizational skills

Ability to coordinate efforts with many others

Ability to plan, organize, set and accomplish goals

Assessment, analytical, and reporting skills

Conflict resolution skills

Supervisory and management skills to effectively direct support staff

Facilitation, coaching, mentoring, feedback skills

Excellent decision-making skills

Knowledge of UTMB HR Systems and Policies

Knowledge of process functions and organization

Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation