Job Information
UTMB Health Administrative Specialist (On-Site) - Faculty Development in Galveston, Texas
Administrative Specialist (On-Site) - Faculty Development
Galveston, Texas, United States
Hot
Clerical & Administrative Support
UTMB Health
Requisition # 2601769
Minimum Qualifications:
Bachelor's Degree or equivalent and two years of related experience.
Preferred Qualifications:
Relevant administrative experience in a healthcare or academic institution.
A bachelor's degree is highly desirable.
Job Description:
To provide professional and administrative coordination of human resource and financial management activities.
Job Duties:
Event Coordination & Management
Coordinate program meetings and events.
Maintain a master calendar of activities.
Manage event check-in / sign-in table.
Reconcile event registration with calendar invitations. Track and report event registration activity.
Ensure correct room set up for events.
Interface with UTMB internal services (Catering, Classroom Services, Facilities, etc.) personnel.
Administrative Support
Provide administrative support for various programs within the Office of Faculty Development.
Assist in the development of PowerPoint presentations, flyers, and advertisements.
Assist with data collection, management, and analysis.
Prepare reports.
Interact daily with Faculty Development leadership, faculty members, and peer colleagues.
Submit invoices and purchase order requests through the Academic Enterprise Service Center.
Initiate Internal Service Requests and track Internal Service Charges (ISC).
Perform other related duties as required.
Knowledge / Skills / Abilities:
Proficiency with Microsoft Office software.
Proficiency with Zoom software.
Familiarity with Canva.
Execution of detailed processes.
Strong professional communication skills.
Customer-service and/or hospitality experience preferred.
Salary Range:
Actual salary commensurate with experience.
FLSA Status: Non-exempt (employee to clock in/out for shifts and meals) and eligible for approved overtime pay.
Work Schedule:
On-site, Monday through Friday, 8 am to 5 pm, and as needed on occasion.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation