Job Information
Robert Half Purchasing Coordinator in Gainesville, Florida
Description
We are looking for a Purchasing Coordinator to support daily procurement operations for a growing team in Gainesville, Florida. This Long-term Contract position focuses on coordinating purchasing activities, maintaining accurate order documentation, and helping ensure materials are available when needed. The ideal candidate is organized, detail-oriented, and comfortable working across purchasing functions to keep supply processes running smoothly.
Daily
· Review procurement ticket queue; validate required details (customer, ship-to, part numbers, qty, requested-by, required date).
· Convert ticket → PO in CW.
· Place orders (CDW / TD SYNNEX / Pax8 etc.) and attach order confirmations.
· Update ETAs/backorders/substitutions; route approvals back to requester when substitutions required.
· Update receiving status when deliveries occur (or ensure it’s updated by the right team).
Weekly
· Open PO review:
o Past-due ETAs
o Unreceived shipments
o Orders missing confirmations
· Renewals review in CW (30/60/90-day horizon):
o Confirm renewal intent with AM/client owner
o Ensure vendor-side renewal is executed
o Trigger agreement update ticket to Billing for recurring line adjustments (so billing stays correct)
· Bill.com processing (2-way match):
o Intake vendor bills
o Match to PO (and receiving status if present)
o Route approvals per policy
o Resolve mismatches (price, qty, missing PO)
Event-driven
· RMAs/returns:
o Initiate with vendor
o Track shipments, credits, replacements
o Ensure the credit is reflected in Bill.com trail and the PO lifecycle
· Discrepancy handling:
o Wrong item/short ship/damage → coordinate fix and record outcome
Requirements • Experience supporting procurement, purchasing, or supply-related operations.
• Working knowledge of purchase order processing and purchasing documentation.
• Ability to manage multiple purchasing activities with strong attention to detail.
• Familiarity with standard purchasing department workflows and coordination tasks.
• Strong communication skills for working with vendors and internal stakeholders.
• Proficiency in maintaining accurate records and handling material purchasing information.
• Ability to stay organized and meet deadlines in a fast-paced environment. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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