Job Information
Adecco US, Inc. Administrative & Billing Support Associate in Fountain Valley, California
Adecco is hiring immediately for a Administrative & Billing Support Associate with a local client in Fountain Valley, CA! Apply now if you meet the qualifications listed below!
Pay: $ 21.01/hr-$32.00/hr
Shift/Hours: Onsite – Monday – Friday (regular business hours)
The Buyback Asset Recovery – Administrative & Billing Support role is responsible for providing essential administrative, billing, and tracking support for buyback-related factory recoveries, vehicle asset tracking, and financial reconciliation activities. This position requires strong accuracy, organization, and follow-through, ensuring all documentation, data, and submissions are handled according to established processes and internal guidelines. The role operates under structured procedures and works closely with internal teams to ensure timely and accurate completion of responsibilities.
Key Responsibilities
Administrative & Recovery Claims Support
Prepare, submit, and track factory recovery claims related to buybacks, campaigns, and recalls.
Collect, organize, and upload required documents from internal systems; ensure files are complete and properly redacted.
Upload recovery documentation to designated FTP/shared platforms and monitor progress until completion.
Verify accuracy of billed and recovered amounts before submission.
Maintain organized and audit-ready records in alignment with retention policies.
Payment Request Support
Assist with check request preparation and payment approval workflows.
Monitor payment status and follow up on aged, outstanding, or revised items.
Research unpaid or voided checks and coordinate corrections or reissuance.
Vehicle & Asset Tracking
Update and maintain logs for vehicles and assets, including buyback status, auction proceeds, expenses, and mailing dates.
Enter and validate data in tracking systems as needed.
Follow up with vendors and internal teams to resolve missing or incomplete information.
Reporting & Data Accuracy
Validate recovery reports by cross-checking VINs, claim details, and supporting documents.
Support recurring and ad-hoc reporting needs.
Maintain logs for submissions, resubmissions, voids, reissues, and recoveries.
Required Qualifications
High school diploma or equivalent.
2–4 years of administrative, billing, or financial operations experience.
Intermediate proficiency in Microsoft Office, with strong emphasis on Excel.
Strong attention to detail and accuracy.
Ability to manage multiple routine tasks and meet deadlines consistently.
Preferred Qualifications
Experience in buyback, warranty, asset recovery, billing, or finance operations.
At least 1 year of experience with data analysis, QMF, or SQL.
Automotive industry experience.
Pay Details: $21.01 to $32.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.