Job Information
Rosebud County Administrative Assistant in Forsyth, Montana
The employer is hiring for a full-time Administrative Assistant. The wage is DOE. PRIMARY OBJECTIVE OF POSITION: Under general supervision, performs a variety of administrative and secretarial work for the Board of County Commissioners. Work varies within established standards and procedures. ESSENTIAL JOB FUNCTIONS: - Work is primarily performed in an office setting involving prolong sitting, bending, stooping, lifting up to 35#s (greater with assistance), and walking. - Must possess the ability to communicate both orally and in writing and hear and speak clearly. - May perform some work outside in the weather of heat, cold, dampness, and uncontrolled circumstances. - Must follow all policy and procedures for safety set forth by Rosebud County in the workplace. MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE: - Performs secretarial duties - Keeps advised of the current status of the County Commissioners and the Department Head, schedules appointments and responds to citizen inquiries. - Assists in administrative procedures by preparing documents, "Calls for Bids", and Resolutions. - Maintains records, accounts, files, and journals, following established methods and procedures. - Publishes material as directed. - Assists in the preparation of the Annual Budget. - Performs duties of Recording Secretary, attending all assigned meetings, records the meetings and prepares permanent records of these meetings. - Maintains assigned financial records, records titles of equipment owned, fixed assets, and inventories. - May assist in projects research as needed. - Initiates records, weekly, monthly, and annual reports. - Position requires frequent contact with the public and employees where confidentiality is essential. - Performs other related duties as assigned. EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS: - Graduation from high school or its equivalent; PLUS - Four (4) years of experience in an office setting and computer skills required, bookkeeping and accounting experience helpful; and - Must possess a valid Montana Operator's License.