Job Information
Healthy Kids Programs Childcare Systems & Registration Operations Assistant in Fishkill, New York
Childcare Systems & Registration Operations Assistant
Fishkill, NY (http://maps.google.com/maps?q=2+Summit+Ct+Fishkill+NY+USA+12524)
Job Type
Part-time
Description
We are seeking aChildcare Systems & Registration Operations Assistant to support the setup, maintenance, and accuracy of our program listings and registration systems.
This role works closely with our Project Manager, Registration Team & Executive Staff to build and manage enrollment and drop-in programs across all locations using Playground software system.
You will play a critical role in ensuring our systems are accurate, up-to-date, and functioning smoothly for both families and staff.
This is an ideal role for someone who enjoys working with systems, data, and structured processes and takes pride in getting the details right.
Location:Fishkill, NY |Job Type:Part-Time, Non-Exempt |Pay:$21.00/hr
Schedule:Monday–Friday, 15–20 hours/week, hours vary between 9am - 3pm
Featured Benefit: Employer-Paid Childcare
Healthy Kids Programs provides childcare for school-age children (ages 5–12) enrolled in our program on the days and during the hours you work. Employer contributions cover the cost of care, so you can focus on your job while your child participates in a safe, structured, and engaging program, all without needing to arrange outside care.
What You’ll Do
Program Setup & System Management
Build and maintain enrollment application listings and drop-in program listings across 170+ locations in Playground
Manage updates to schedules, pricing, and program details
Ensure accuracy and consistency across all listings
Registration & Billing Support
Support tuition billing, schedules, and account updates
Track and apply late payment and late pick-up fees
Assist with reconciliation of billing discrepancies
Reporting & Data Accuracy
Run system reports and identify discrepancies
Investigate and resolve data inconsistencies
Maintain clean, accurate data across 300+ programs
Enrollment Support
Assist with enrollment management for 3,000 students
Upload and maintain program documents
Audit forms and records for compliance
Systems & Process Support
Troubleshoot platform issues and support staff with system usage
Create simple guides and SOPs for internal use
Help improve workflows for efficiency and accuracy
SharePoint data management
Content & Communication Support
Distribute & creation of electronic newsletters across 170+ locations
Create and edit basic documents and fillable PDFs
Requirements
QUALIFICATIONS:
Highly detail-oriented and organized
Comfortable working with systems, data, and repetitive processes
Strong problem-solving and critical thinking skills
Ability to work independently and manage multiple tasks
Proficiency in Excel, SharePoint and Microsoft Office tools
Experience with Canva and basic document creation
Strong written and verbal communication skills
Strong technical skills
Fast learner and proactive
Bonus if you have:
Experience with Playground or a similar childcare registration system
Experience with billing, reconciliation, or data auditing
Experience creating SOPs or training materials
PART-TIME BENEFITS:
Employer-paid childcarefor children enrolled in our program on the days and during the hours you are working with us.
Telehealth, vision, and dental coverage
AFLAC supplemental plans
401(k) for eligible employees
Paid sick time
On-demand pay
Career development and growth opportunities
About Healthy Kids Programs
Healthy Kids Programs is more than a childcare provider. We’re shaping the future of childcare. As one of Inc. 5,000’s fastest-growing organizations, we offer Early Learning, Before and After School, and Summer Camp programs across more than 150 locations.
As a certified benefit corporation, our mission is to make childcare accessible and affordable for today’s families while positively impacting the communities we serve.
Why Join Healthy Kids Programs?
At Healthy Kids Programs, our team is at the heart of everything we do. When you join us, you'll be part of an award-winning, mission-driven organization that values your growth, your ideas, and impact.
Make a real impact on children and families
Be part of a fast-growing, mission-driven organization
Help shape how thousands of families experience our brand every week
Opportunities for growth and professional development
If you are passionate about making a difference, supporting families, and building your career in a dynamic, purpose-driven organization, Healthy Kids Programs is the place for you.
Learn more about working with us:https://www.healthykidsprograms.com/workwithus
Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.
Salary Description
$21.00 per hour