Job Information
Hill-Stead Museum Director of Finance in Farmington, Connecticut
Under the general direction of the Executive Director and CEO, the Director of Finance plans, directs and manages the museum's financial practices, including accounting, budgeting, grant reporting, internal controls and investments; works with the CEO and Board committees to plan, develop and implement controls and standards and assess business risks; and oversees all technology systems.
MAJOR DUTIES Finance
- Develop, implement, evaluate and maintain comprehensive financial management and accounting systems, policies, procedures and operating manual.
- Monitor, analyze and advise on monthly financial results (budget and actuals) for operating and capital budgets.
- Lead the development, ongoing management and evaluation of the annual budget in partnership with CEO, senior management team, Board committees and leadership volunteers.
- Research, forecast and keep current income and expenses in keeping with the annual plan of work.
- Oversee all financial activities including general ledger, accounts payable, accounts receivable, deposits, bank reconciliations, inter-department reconciliations, preparation and filing of various Federal, State, and local tax reports and other related tasks.
- Serve as lead liaison to independent auditors for annual audit and 990 filings; gather extensive information and reconcile aspects of financials, e.g., temporarily restricted funds; file 990 returns and other federal and state forms.
- Lead, research and maintain client relations with insurance agents; provide oversite of institutional property, liability, fine arts, medical, directors and officers, cyber-security, and all other insurance; inform CEO of changes in premiums, coverage or requirements.
- Maintain records of Trust Fund, Endowment and Investment Accounts and reconcile monthly reports.
- Manage the financial planning, provisioning and requirements of all state-funded, public, private and foundational grant applications, interim and final reports; and collaborate with departmental heads to create programmatic and operating budgets.
- Act as relationship liaison for Hill-Stead with bank(s) with which the Museum holds accounts and manages endowments; organize release of funds from earned income accounts.
- Coordinate and control contracts with all external vendors.