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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2521318

DEPUTY CLERK/ELECTIONS ASSISTANT/PASSPORT (REV. 3/26)

GEM COUNTY CLERKS

OFFICE

JOB TITLE: Deputy Clerk Elections/Passports DATE: 3/16/26

DEPARTMENT: Clerk

REPORTS TO: County Clerk

HOURS: Part Time 25 hours per week

SALARY: \$17.25/hour

CLOSING DATE: Open until filled

BENEFITS: Medical/Dental/Vision/Life Insurance paid for employee, PERSI Retirement, Sick Leave,

Vacation after 1 year, Holiday Pay, and Funeral Leave

SUMMARY

Under the direction of the County Clerk, is responsible for clerical work in duties pertaining to elections and

passports, and performing other clerical or manual office duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides general assistance to the County Clerk in performing administrative duties as defined in the state

and county statutes, ordinances and codes.

Answers phone calls and greets customers; providing general information to the public and answering

questions and inquiries, providing specific information about elections and voter registration as well as

information related to passports, marriage licenses, recorded documents, and providing referrals to other

departments or staff as needed.

Assist in conducting elections.

Maintains accurate voter registration records.

Verify voter identification, issuing correct ballots and securing voted ballots.

Responsible for the security of the documents and safe return of those documents to the proper party.

Performs general office support duties including, but not limited to, data entry, scanning and digitizing

documents, customer service, preparing and maintaining reports, records and logs and routine office

equipment maintenance.

Issue passports, ensuring the forms are completed correctly and verifying information.

Issue marriage licenses.

Scheduling/calendaring for marriage licenses, passports, etc.

Perform other duties as assigned or needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operation of standard office equipment, including a personal computer and job-related software

applications.

DEPUTY CLERK/ELECTIONS ASSISTANT/PASSPORT (REV. 3/26)

Operation of standard and specialized record and document scanning, copying, retrieval and maintenance

equipment.

Bookkeeping and recordkeeping practices and procedures.

Current office practices and procedures.

English, grammar, spelling, punctuation and composition.

Ability to:

Interpret applicable federal, state and county ordinances, codes, statutes and regulations.

Interpret and explain county department functions, policies and procedures.

Maintain records efficiently and accurately.

Explain regulatory compliance issues related to the departments function.

Understand and follow oral and/or written policies, procedures and instructions.

Operate standard office equipment and a personal computer using program applications appropriate to

assigned duties.

Operate standard and specialized document preparation, copying, archiving and retrieval equipment.

Communicate effectively both orally and in writing.

Establish and maintain effective working relationships with other county employees, supervisory

personnel, state and local elected and appointed officials and the public.

Deal tactfully and diplomatically with government officials, elected and appointed officials and the

general public.

Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-

sensitive deadlines.

Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks

in a timely manner.

Perform time management and scheduling functions, meet deadlines and set project priorities.

Make sound and reasonab le decisions in accordance with laws, ordinances, regulations and established

procedures.

Maintain a professional demeanor during stressful situations, respond courteously to customer inquiries

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