Job Information
Aston Carter Financial Accountant in East York, Ontario
Job Title: Financial AccountantJob Description
The Financial Accountant supports full-cycle accounting, payroll administration, trust fund management, and financial reporting in a long-term care environment. This role ensures compliance with ministry regulations and funding guidelines, supports budgeting and audit preparation, and contributes directly to the financial integrity and operational efficiency of the organization.
Responsibilities
Process bi-weekly payroll accurately and on time, including the review and completion of pay adjustments, retroactive payments, special payments, and exceptions.
Calculate payouts for involuntary terminations, including salary continuance payments, reconcile accrued severance general ledger accounts, and prepare severance analyses.
Prepare and submit bi-weekly and monthly remittances to third parties, including government remittances, WSIB, health and dental benefits, group life and long-term disability benefits, union dues, pension plans, and garnishments.
Support year-end payroll processes, including T4 preparation and Record of Employment issuance.
Complete all payroll and benefit accounting, including journal entries, accruals, reconciliations, reporting, and payroll general ledger account analysis, and assist with payroll-related budgeting.
Maintain accurate payroll documentation and ensure compliance with employment standards and collective agreements.
Respond to inquiries from staff, auditors, and external parties regarding payroll and benefits.
Review, code, and process vendor invoices in accordance with internal policies and funding guidelines.
Monitor payment schedules, prepare payment runs for approval, and ensure timely and accurate disbursements.
Maintain vendor records and support the onboarding of new suppliers.
Assist in resolving discrepancies and respond to vendor inquiries in a professional and timely manner.
Generate and issue invoices for resident care, services, and third-party billings.
Apply payments, reconcile accounts receivable to the general ledger, and ensure accuracy of resident and third-party accounts.
Monitor aging reports, follow up on outstanding balances, and escalate issues as needed.
Collaborate with care teams and administrative staff to resolve billing issues and ensure appropriate documentation.
Ensure compliance with ministry billing requirements and funding structures for resident care and related services.
Maintain accurate records of resident trust accounts in accordance with ministry regulations.
Process deposits, withdrawals, and purchases on behalf of residents, ensuring appropriate authorization and documentation.
Reconcile trust accounts monthly and prepare reports for internal and external review.
Prepare and post journal entries and maintain the accuracy of the general ledger.
Perform monthly bank reconciliations and petty cash reconciliations.
Support month-end and year-end close processes by preparing schedules, accruals, and supporting documentation.
Assist with financial reporting and variance analysis to support decision-making and budgeting.
Manage petty cash, ensuring proper controls, documentation, and timely reconciliations.
Use ERP and payroll systems, including ADP, to support accounting, payroll, and reporting activities.
Contribute to process improvements, identify opportunities to enhance efficiency, and support the implementation of changes within the finance function.
Essential Skills
Experience with bi-weekly payroll processing, including pay adjustments, retroactive payments, and special payments.
Hands-on experience with payroll preparation and maintenance, including remittances and year-end processes.
Knowledge of unionized payroll environments and collective agreement compliance.
Proficiency in accounts payable processes, including invoice coding, processing, and payment runs on a bi-weekly cycle.
Strong accounts receivable experience, including invoicing, payment application, reconciliation, and aging analysis.
Experience with trust accounting and resident funds management in a regulated environment.
Proficiency in petty cash management and reconciliation.
Solid understanding of general ledger accounting, journal entries, and reconciliations.
Experience with month-end and year-end close processes and supporting financial reporting.
Ability to perform financial analysis and support variance analysis.
Proficiency with ERP systems and ADP/ADP payroll platforms.
Strong attention to detail and accuracy in all financial transactions and records.
Ability to interpret and apply ministry regulations, funding guidelines, and employment standards.
Effective communication skills to interact with staff, vendors, auditors, and external stakeholders.
Additional Skills & Qualifications
Experience working in a long-term care or healthcare environment is an asset.
Familiarity with ministry billing requirements and funding structures for resident care and services.
Ability to collaborate with interdisciplinary teams, including care and administrative staff, to resolve billing and accounting issues.
Demonstrated initiative to identify and implement process improvements and efficiencies within accounting and payroll functions.
Strong organizational and time management skills to manage multiple bi-weekly and monthly cycles and deadlines.
Comfort working with a high level of autonomy while maintaining accountability for accuracy and compliance.
Professionalism and discretion in handling confidential financial and payroll information.
Work Environment
This role operates primarily on site in a long-term care environment with a strong focus on resident-centered care and a positive, community-oriented atmosphere. Team members often interact with residents and see firsthand the impact of their work, contributing to a warm and engaging workplace culture. The standard work week is 37.5 hours, typically Monday to Friday, with core hours approximately 8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m. There may be periods when overtime is required, particularly around month-end, year-end, and key payroll cycles. The position is predominantly in-office, with flexibility to work from home on an ad hoc basis when needed. The organization offers a comprehensive benefits package, including health and dental benefits after three months, RRSP matching, and participation in a Canada Life pension plan, as well as three weeks of vacation that accrues over time. The finance team uses ERP systems and ADP payroll tools to manage accounting, payroll, and reporting activities, and the environment encourages autonomy, collaboration, and opportunities to enact change and improve processes.
Job Type & Location
This is a Permanent position based out of East York, ON.
Pay and Benefits
The pay range for this position is $70000.00 - $75000.00/yr.
Workplace Type
This is a fully onsite position in East York,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.