Job Information
East Boston Neighborhood Health Center Administrative Assistant in East Boston, Massachusetts
Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!
As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.
Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!
Interested in this position? Apply online and create a personal candidate account!
Current Employees of NeighborHealth - Please use our internal careers (https://www.myworkday.com/ebnhc/d/task/1422$794.htmld) portal to apply for positions.
To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page (http://careers.ebnhc.org) .
Time Type:
Full time
Department:
Employee Health
All Locations:
151 Orleans Street
Position Summary:
The Administrative Assistant supports the daily operations of the Employee Health and Infection Control departments at NeighborHealth.
This role is responsible for administrative coordination, scheduling, communication, and maintaining employee health compliance tracking systems. The position plays a key role in ensuring staff meet required health and safety requirements while supporting smooth day-to-day department operations.
Administrative & Office Support
Answer and triage department phone calls
Schedule employee health appointments and maintain calendars
Coordinate meetings, prepare agendas, and take meeting minutes
Draft and send routine communications to staff and managers
Order and maintain office and program supplies
Employee Health Compliance Support
Maintain tracking systems for employee health requirements (e.g., immunizations, TB screening, N95 fit testing)
Send reminders and non-compliance notifications to staff
Follow up with employees and departments to obtain required documentation
Escalate outstanding compliance issues to leadership
Data Entry & Reporting Support
Enter and maintain accurate data in spreadsheets and internal systems
Run standard reports and assist with report preparation
Support data reconciliation across systems as needed
Program & Department Support
Assist with coordination of programs such as flu vaccination and fit testing
Support logistics, scheduling, and tracking of participation
Prepare materials for meetings, audits, and regulatory activities
Qualifications
High school diploma required; Associate’s or Bachelor’s degree preferred
2–3 years of administrative experience, preferably in healthcare
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office (Excel, Word, Outlook) required
Ability to handle confidential information with discretion
Pay: starts at $24/hr up to $36/hr based on relevant years of experience.
EEO & Accommodation Statement:
NeighborHealth is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to HRrecruit@NeighborHealth.com or call 617-568-4480 to let us know the nature of your request
Federal Trade Commission Statement: According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
E-Verify Program Participation Statement:
NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.
There’s a reason NeighborHealth (formerly East Boston Neighborhood Health Center) is ranked as one of the "Top Places to Work" by The Boston Globe. It's because we're committed to maintaining a supportive and welcoming environment — for both our employees and our patients — that reflects our mission and culture. We are proud to offer benefits that support you inside and outside of work.
We strive to offer a variety of schedules, a diverse and inclusive workforce, and a patient-driven purpose that supports our local community. Additionally, we utilize our Education & Training Institute as a resource for our large employee workforce who seek to broaden their skill base and advance their careers. We hope you consider joining our team!
Medical & Dental Coverage
Life and Disability Insurance
Privileges at Boston Medical Center for Providers
401(K) Retirement Plan
Educational Assistance
Flexible Spending & Transportation Accounts
Paid Holidays, Vacations, Sick and Personal Time
A Generous Staff Development Benefit
Excellent Malpractice Coverage
A Designated Medical Staff Office for Physician Support
Free Parking
And Much More…