Job Information
Manulife Agency Operations Senior Specialist, Sales Support Activities in District, Vietnam
DETAILED TASKS
Sales Activities Support:
Collaborate with Sales budget onwer/Secretaries to review and evaluate monthly Sales activity plans.
Work with the Sales Budget Management team to monitor and maintain Sales activities budget balance.
Clarify Sales requirements, conduct cost–benefit analyses, and propose recommendations to Sales budget onwer.
Ensure the spending of Sales activities budget complies with company policies.
Review and verify all supporting documents before processing payments in the system.
Manage Sales activities budget for Sales budget onwer.
Procurement & Vendor Management
Implement and enforce procurement processes according to company standards.
Assess and select suppliers offering the best value in pricing and service quality following procurement guidelines.
Coordinate with the Procurement team to initiate bidding processes and follow up on bidding outcomes.
Work with the Finance (FA) team to register new vendors in the Lawson system.
Coordinate with Legal and Finance teams to review supplier contracts.
Ensure contracts are fully executed and signed-off with suppliers.
Monitor suppliers to ensure purchasing activities follow agreed schedules.
Handle contract liquidation and coordinate supplier payments.
Compliance & Administrative Support
Verify documentation and process cash advance and reimbursement requests in accordance with company policies.
Ensure all expenditures—including Sales activities budget usage—comply with financial and procurement regulations.
Proactively report compliance risks or suspicious practices.
Contribute ideas to enhance daily workflows and operational procedures.
Perform other tasks or projects assigned by the Line Manager or Head of Department.
JOB SPECIFICATION
1. EDUCATION / TRAINING
Bachelor’s degree in Business Administration, Finance, Economics, or related fields.
Additional certification in Procurement, Finance, or Compliance is a plus.
2. PROFESSIONAL / TRADE QUALIFICATION
Relevant training or certificates in Procurement, Vendor Management, Finance Operations, or Contract Administration.
Practical courses related to budgeting, payment processing, or sales operations are preferred.
3. COMPETENCIES
Attention to Detail: Accurate in reviewing documents and financial data.
Communication: Clear, professional coordination with internal and external teams.
Integrity & Compliance: Strong adherence to policies and ethical standards.
Teamwork: Works effectively with cross-functional departments.
Budget Management: Ability to track and manage Sales activities budget.
Procurement Knowledge: Understanding of supplier evaluation, bidding, and contract processes.
Financial Documentation: Skilled in verifying invoices, reimbursements, and supporting documents.
4. EXPERIENCE
At least 2 years of experience in Sales Operations, Procurement Support, Finance Operations, or related administrative roles.
Experience working with budgeting, payment processes, vendor management, or contract administration is preferred.
5. COMPUTER PROFICIENCY
Advanced in excel
Familiar with Finance and procurement systems (e.g., Lawson).
6. KEY WORKING RELATIONSHIP
Regional Heads & Sales Teams: Coordinate Sales activity plans and budget usage.
Procurement Team: Support bidding, supplier selection, and purchasing processes.
Finance (FA) Team: Handle payments, vendor creation, and budget reconciliation.
Legal Team: Review contracts and compliance requirements.
Other Internal Departments: Collaborate as needed for operations and documentation.
Acerca de Manulife y John Hancock
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .
Manulife es un empleador que ofrece igualdad de oportunidades
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a hr@manulife.com .
Modalidades de Trabajo
Híbrido