Job Information
Fairmount Technologies Administrative Assistant in Derby, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13547969
Were seeking a highly detail-oriented and organizedAdministrative Assistantto support daily administrative operations and assist with Quality Management System (QMS) or other system upkeep and record keeping. This role requires strong communication skills, exceptional follow-through, and the ability to manage multiple tasks with accuracy and efficiency.
The ideal candidate is proactive, dependable, and comfortable working in a structured environment where precision and documentation accuracy are critical.
What Youll Be Working On
Youll contribute across a wide variety of administrative tasks including:
Administrative Support
Manage inbound and outbound phone calls professionally and efficiently
Draft, respond to, and organize emails and correspondence
Schedule meetings, maintain calendars, and coordinate appointments
Track tasks, deadlines, and ensure timely follow-up
Prepare, format, and distribute internal and external communications
Reporting & Documentation
Prepare recurring and ad hoc reports with a high degree of accuracy
Maintain organized digital and physical filing systems
Enter and verify data in spreadsheets, databases, and company systems
Compile operational metrics and assist in report generation
Ensure documentation is complete, accurate, and properly archived
Purchasing & Vendor Coordination
Process purchase orders and track order status
Communicate with vendors regarding pricing, delivery, and documentation
Maintain purchasing records and reconcile invoices as needed
Monitor supply levels and coordinate reorders
Quality Management System (QMS) Support
Assist in maintaining quality records and controlled documents
Support document revisions, distribution, and version control
Track training records, certifications, and compliance documentation
Help prepare documentation for audits and inspections
Ensure proper record retention and filing in accordance with company procedures