OneMain Financial Jobs

HOSPITALITY

• Scheduling and monitoring conference room scheduling software
• Conference room set up and clean up, including monitoring conference room schedule and maintaining a schedule of all internal and external meetings
• Assist Administrative Manager with catering orders and set up of the same.
• Monitor kitchen and catering equipment and coordinate maintenance and service calls.
• Monitor inventory of supplies for kitchen and pantries and place order requests.
• Stock, organize, and maintain catering kitchen, coffee bars and gathering areas.
• Assist with catering deliveries and logistics (i.e. last minute lunch pick-ups within walking distance, etc.); retrieval and deliveries to vehicles as needed.
• Assist with internal and external in-person event preparation.
• Oversee and maintain conference room/center appearance.

FACILITIES

• Assist Administrative Manager with facilities management.
• Meet with maintenance vendors as needed.
• Assist with general office appearance, including office furniture arrangements; ensure conference rooms and huddle rooms are presentable and supply cubbies are fully stocked.
• Assist with repair/service orders and liaise with building personnel as needed.
• Advise when facility requests need to be submitted.
• Assist moving boxes, inter-office moves, etc.
• Handle guest and visitor office reservations; Prepare offices for new hires and visitors (e.g. checking visitor offices for supplies, appearance, etc.)

OFFICE SERVICES

• Assist the Duplication/Reprographics team to include copying, scanning, faxing, laminating, compiling notebooks, and creating custom tabs as needed.
• Coordinate courier deliveries; maintain delivery log, ensuring Standard Operating Procedures are followed.
• Receive and distribute mail inclusive of U.S. mail and overnight carriers.
• Provide toner replenishment for printing devices as needed.
• Maintain the general appearance of the office to include war rooms, file rooms, office services rooms, and closet(s).
• Monitor supply inventory and submit order requests as needed.
• Provide back-up reception coverage.
• Tracks charges and creates invoices for any external meetings for the Office Administrator as needed; ensures all appropriate charge codes are provided.
• Other hospitality, facilities, and administrative responsibilities as requested.
• Active member of the office's emergency response and safety program team.
• All members of the firm are encouraged to participate in our global Responsible Business program.

QUALIFICATIONS

REQUIRED SKILLS

• Working knowledge of Microsoft Office suite and conference room scheduling software.
• Takes initiative beyond routine responsibility & seeks development opportunities to enhance skills.
• Builds effective relationships with colleagues & participates and contributes fully as a team member.
• Identifies and responds to issues/problems in a timely manner, and seeks feedback/follow-up as appropriate.
• Interacts effective and courteously, in person, by telephone, and in writing with lawyers, Office Administrator, and other business professionals.
• Excellent grammar, spelling, and punctuation skills. Expresses thoughts clearly, accurately, and concisely.
• Strong attention to detail and dedication to producing quality work product.
• Flexible attitude and the ability to multi-task and handle changing assignments, priorities, and deadlines.
• Owns mistakes and takes corrective action.
• Works well independently
• Ability to lift 30 pounds.