Job Information
Lundbeck Administrative Assistant in Deerfield, Illinois
Administrative Assistant
Requisition ID: 7479
Location:
Deerfield, IL, US
Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth!
Summary:
The Administrative Assistant position provides professional administrative services to improve operating efficiency for the US-based R&D leadership team. This role will report to the VP of US Regulatory Affairs, and under direct supervision, will support leaders across several US R&D teams to plan, prioritize, communicate and organize workloads. Specific support responsibility will be to US teams including US Regulatory, Global Patient Safety, Clinical Operations, and Patients Insights and Quality.
Essential Functions:
Provides professional administrative support to the US based R&D leadership, which may include:
Maintain cross functional calendars for leaders with US R&D leaders, including Regulatory, GPS, Clinical Operations, Patients Insights and Quality
Schedule, coordinate, and execute hybrid (in-person/virtual) meetings
Serve as the home office/ US based liaison for R&D visitors, which may include scheduling meetings, coordinating travel, and executing necessary visit logistics
Help organize US based R&D team events, along with department leadership
Serve as US based R&D point of contact for new employee onboarding for home office
Create documents and presentations using Word and/or PowerPoint as directed
Coordinate travel arrangements for US based R&D leadership, in line with company travel policy
Compile and process expense reports
Coordinate interview schedules for the US based R&D leadership and their direct reports
Initiate Purchase Orders upon request (including applicable signatures and payment coordination)
Aggregate and submit contracts and SOWs to the appropriate internal systems and track progress towards signature
Support US based R&D team personnel, as needed
Other miscellaneous duties as assigned, including administrative tasks that support US R&D and require home office (non-virtual) support
Required Education, Experience, and Skills:
High School Diploma/GED
3+ years of administrative experience supporting multiple individuals in a fast-paced environment
Ability to handle day-to-day activities for a busy department while meeting important deadlines on a variety of projects
Proficient in MS Word, Excel, PowerPoint, and Outlook
Clear and professional, written, oral, and interpersonal skills
Solid internet research abilities
Excellent organizational and time management skills with the ability to multi-task
Ability to handle sensitive information with the highest degree of integrity and confidentiality
Demonstrated initiative and flexibility
Ability to work well in a team and hybrid environment
Ability to accomplish set objectives with minimal supervision
Detail oriented and self-motivated
Preferred Education, Experience, and Skills:
3+ years direct R&D department experience
Experience in the pharmaceutical industry
Accredited BS/BA degree
Travel:
- No overnight travel requested unless unique circumstances arise
The range displayed is specifically for those potential hires who will work or reside in the state of Illinois, if selected for this role, and may vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $60,000 - $80,000 and eligibility for a 8% bonus target based on company and individual performance, and eligibility to participate in the company’s long-term incentive plan. Additional benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our site (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/Lundbeck_Benefits_Summary.pdf) . Applications accepted on an ongoing basis.#LI-LM1
Why Lundbeck
Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on theU.S. career site (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/Lundbeck_Benefits_Summary.pdf) .
Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit theU.S. career site (https://www.lundbeck.com/us/careers/your-job/eeo-accommodations-policy) .
Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule, or regulation. Lundbeck participates inE-Verify (https://www.lundbeck.com/content/dam/lundbeck-com/americas/united-states/careers/E-Verify_Participation_Poster_Eng_Es.pdf) .
About Lundbeck
At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us.
Through cutting edge science and strong partnerships, we develop and market some of the world’s leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology.
The brain health challenge is real. Our commitment is real. Our impact is real.
About Lundbeck
At Lundbeck, our most important contribution is easing the burden of the millions of people living with brain disorders. Whether it is migraine, depression, or other brain disorders, patients, their carers, and society as a whole depend on us.
Through cutting edge science and strong partnerships, we develop and market some of the world’s leading treatments, expanding into neuro-specialty and neuro-rare from our strong legacy within psychiatry and neurology.
The brain health challenge is real. Our commitment is real. Our impact is real.