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JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Maintenance Planner - JLL

What this job involves:

The Maintenance Planner is responsible for safely, efficiently, and effectively planning work orders in accordance with client procedures, compliance requirements, and performance metrics. This role ensures that all maintenance work-preventive, corrective, and project-based-is properly scoped, documented, scheduled, and prepared to support operational reliability and regulatory expectations. The Planner works closely with technical teams, vendors, schedulers, and management to maintain data integrity and ensure a highreliability, auditready environment.

What your day-to-day will look like:

• Plan, prepare, and document work orders to meet all contractual performance metrics and regulatory requirements.
• Create and update job plans, loadlevel preventive maintenance schedules, and ensure accurate planning for labor, materials, tools, permits, and vendor support.
• Administer all work order data within CMMS (Maximo preferred), ensuring accuracy before execution.
• Visit job sites to validate scope, clarify work order details, and collaborate with requestors as needed.
• Prioritize workload for the maintenance team based on criticality, compliance deadlines, and operational needs.
• Identify safety hazards during the planning process and incorporate appropriate controls into work orders.
• Ensure required permits, safety steps, and regulatory documentation are included in planned work.
• Support compliance with all cGxP, client procedures, and quality expectations related to maintenance planning.
• Maintain preexecution data integrity for all maintenance activities.
• Alert management to safety concerns or nonconformances.
• Work closely with JLL technicians and nonJLL technical support teams to ensure effective execution of all maintenance activities.
• Collaborate with Facilities Manager, Chief Engineers, and Schedulers to ensure all regulatory, safety, and contractual requirements are met.
• Support development of capital planning inputs for infrastructure upgrades, equipment replacements, and longterm facility improvements.
• Partner with Operations Manager on special projects reporting and performance metrics.
• Ensure projects executed at the facility are properly planned, scoped, and aligned with industry best practices.
• Coordinate material availability, vendor scheduling, and resource planning to maximize efficiency and cost control.
• Ensure Level 1 equipment maintenance is performed by qualified personnel and executed in compliance with client requirements.
• Support daily, weekly, monthly, and annual reporting related to maintenance performance, backlog, compliance, and special projects.
• Provide forecasting and planning support using PM schedules, job plans, and system data.
• Ensure all maintenance quality requirements are met for Level 1 classified equipment.
• Support oncall rotations and work weekends, evenings, or holidays as required.
• Provide continuous support during site closures except in cases of restricted access due to emergency conditions.

Required Qualifications:

5+ years of relevant maintenance, plann