Job Information
Adams and Associates Administrative Assistant (Programs) (61181) in Crystal Springs, Mississippi
Salary Range $19.77 - $19.77 Hourly
Position Type Full Time
Category Education
Description
Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required.
Follows all integrity guidelines and procedures and ensures no manipulation of student data.
Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
Ensures that area is organized, clean, safe and conducive to student/staff success
Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.
Produces quality work/assignments in a thorough, timely and accurate manner.
Maintains appropriate personal attendance, accountability and work productivity standards.
Plans, prioritizes and organizes assignments to meet established goals and deadlines.
Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
Mentors, monitors and models the Career Success Standards as required by the PRH.
Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.
Qualifications
Education & Training Administrative Assistant – Mississippi Job Corps Center (Crystal Springs, MS)
Bring your energy, organization, and tech-savvy skills to a fast-paced, mission-driven learning environment! The Mississippi Job Corps Center in Crystal Springs is seeking a dynamic Education & Training Administrative Assistant who thrives on multitasking, supporting teams, and helping students succeed. This role is perfect for someone who is highly organized, detail-oriented, and confident using Microsoft 365 and modern office technology to keep operations running smoothly.
In this position, you’ll provide critical administrative and technical support to the Education & Training department while collaborating across the center to coordinate projects, track reports, manage communications, and maintain key Job Corps systems. From preparing reports and organizing meetings to producing the center’s weekly newsletter and supporting special initiatives, you’ll play an essential role in creating an efficient, positive environment where staff and students can excel.
The ideal candidate is proactive, professional, and comfortable working in a high-energy student and learning environment. You’ll demonstrate strong communication skills, maintain accurate documentation and data integrity, and help ensure the center’s operations, reporting, and communications are timely and compliant.
Qualifications:
High School Diploma or equivalent required
Degree or certification from an accredited training program preferred
Minimum 3 years of secretarial or administrative support experience
Strong computer literacy and proficiency in Microsoft Office / Microsoft 365
Excellent organization, communication, and multitasking skills
If you’re a motivated professional who enjoys supporting education, collaborating with teams, and making a real impact on students’ futures, we’d love to have you join our team. Immediate need — apply today and help power the success of tomorrow’s workforce!
“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.