Job Information
Oregon State University Program Representative 1: Transcript Evaluator in Corvallis, Oregon
Position Details
Position Information
Department Educational Ventures (XEC)
Classification Title Program Representative 1
Job Title Program Representative 1: Transcript Evaluator
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Program Representative 1: Transcript Evaluator position for the Division of Educational Ventures at Oregon State University ( OSU ).
The Division of Educational Ventures ( DEV ) is a growing, innovative, and collaborative organization with a commitment to providing high-quality online education. The division extends Oregon State University’s exceptional learning experiences including microcredentials, certificates, and degrees available to students throughout Oregon and around the world.
The division includes Ecampus, offering over 100 online and hybrid degree programs; the Ecampus Research Unit ( ECRU ), conducting and supporting original research in online teaching and learning; the Corporate and Workforce Education Unit ( CWE ), creating pathways for learners employed by collaborators in business and government; the Open Educational Resources Unit ( OER ), aiding faculty in adopting open course materials; and the Alternative Credential Unit ( ACU ), developing short-form educational opportunities.
The Transcript Evaluator within Student Outreach and Success ( SOS ) is responsible for conducting official course articulation for Ecampus undergraduate applicants and enrolled students. This position evaluates and applies transfer credit in accordance with Oregon State University’s articulation policies and procedures to ensure the accurate and equitable application of transfer coursework toward degree requirements.
In addition to articulation responsibilities, this position also supports student recruitment efforts by consulting with prospective undergraduate students on the results of their unofficial transcript evaluations generated through the Online Credit Review ( OCR ) tool. Through this work, the position helps prospective students understand how their prior coursework may apply toward an OSU degree and provides guidance on next steps in the admissions process.
This position reports to the Associate Director of Outreach and Recruitment and works collaboratively with the transcript evaluation team, the Office of Admissions, the Office of the Registrar and academic advisors to ensure consistent and timely evaluation and articulation of transfer coursework.
Oregon State University and the Division of Educational Ventures maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of this division are responsible for ensuring that these commitments are achieved. This position directly contributes to those goals by providing a personal connection to OSU for prospective students who have diverse backgrounds and who live in all 50 states and more than 50 countries
The Division of Educational Ventures currently operates on a hybrid schedule with designated in-office days and remote days. Employees are required to work on-site additional days as needed. The hybrid schedule is subject to change based on the needs of the Division or the work of the position.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
•Top 1.4% university in the world
•More research funding than all public universities in Oregon combined
•1 of 3 land, sea, space and sun grant universities in the U.S.
•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
•35k+ students including more than 2.3k international students and 10k students of color
•217k+ alumni worldwide
•For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
•Free confidential mental health and emotional support services, and counseling resources.
•Retirement savings paid by the university.
•A generous paid leave package, including holidays, vacation and sick leave.
•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
75% Official Course Articulation
Evaluate and articulate official domestic and international transcripts for Ecampus undergraduate applicants and enrolled students in compliance with OSU transfer credit policies.
Research and interpret course content, credit systems, and accreditation to determine course equivalencies or transfer credit applicability using established OSU equivalency tables and articulation practices.
Post transfer credit to student records in Banner and OnBase with accuracy and consistency.
Communicate with the Office of Admissions and academic advising partners to resolve discrepancies or questions regarding transfer coursework.
Ensure adherence to institutional and accreditation standards in all articulation decisions.
Identify patterns or recurring issues in articulation outcomes and share findings with the Associate Director of Outreach and Recruitment to support continuous improvement.
Maintain records of completed evaluations and articulations for tracking and assessment purposes.
Contribute to the development of reports and summaries for internal and external stakeholders.
15% Unofficial Transcript Evaluation Follow-Up
Respond to inquiries from prospective Ecampus students who have received an automated, unofficial transcript review through the Online Credit Review ( OCR ) tool.
Review OCR -generated reports to provide context, clarification, and next-step guidance for the student, including how their prior coursework may align with OSU program requirements.
Interpret and communicate transfer credit policies, degree requirements, and next steps in the admissions or advising process based on the student’s background and goals.
Collaborate with Enrollment Services, Admissions, and academic advisors to ensure consistent messaging and support across communication channels.
Identify recurring questions or issues from OCR users and share feedback with the Associate Director and web/IT colleagues to inform improvements to the tool and related communications.
5% Collaboration and advocacy
Inform Ecampus program development and management by providing information related to admissions requirements and inform of specific degree program requirements, current articulation processes, rules and guidelines used to build articulation tables.
Maintains current policies and procedures regarding transfer articulation in conjunction with articulation coordinator(s) in the Office of Admissions. Liaison with the Office of Admissions and academic advisors in order to provide additional insight on course transferability for unarticulated course work.
Collaborate with Ecampus marketing and web/IT colleagues to create and update Ecampus website and other marketing and recruitment materials.
Advocate to remove barriers for online learners by suggesting improvements to existing processes and procedures.
5% Service and Professional Development
Participate in unit, division, and university committees or working groups as assigned.
Engage in professional development opportunities to remain current on articulation trends, accreditation standards, and emerging best practices in transfer evaluation.
What We Require
Two years of technical or professional-level experience advising and/or instructing the public concerning specific programs or processes, monitoring programs, or performing participant reviews.
What You Will Need
Demonstrated success working in a detail-oriented position, including excellent organizational skills.
Ability to follow and understand complex policies and procedures.
Ability to successfully analyze and synthesize complex information.
Proficiency in Microsoft Word and Outlook or equivalent software.
Ability to perform multiple tasks and projects concurrently with accuracy and attention to detail.
Excellent verbal and written communication skills, and ability to explain technical information.
Record of actively contributing to a respectful, safe, and inclusive work environment.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience in higher education, specifically with the Registrar, Admissions, or in some capacity dealing with course articulation and communicating academic regulations.
Experience in Banner, Data Warehouse, OnBase or equivalent student information systems and technologies
Experience logging and retrieving data in a CRM .
Bachelor’s degree from a regionally accredited not-for-profit college or university.
Working Conditions / Work Schedule
Typical Office Environment.
The Division of Educational Ventures currently operates on a hybrid schedule with designated in-office days and remote days. Employees are required to work on-site additional days as needed. The hybrid schedule is subject to change based on the needs of the Division or the work of the position.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $23.88
Max Salary $36.36
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/75063
Posting Detail Information
Posting Number P05578CT
Number of Vacancies 1
Anticipated Appointment Begin Date 05/01/2026
Anticipated Appointment End Date
Posting Date 03/02/2026
Full Consideration Date
Closing Date 03/23/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Carlea White at Carlea.White@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/177754
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.