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Job Title:

Administrative Assistant II

Department:

Veterinary Medicine | Veterinary Clinical Sciences

The Department of Veterinary Clinical Sciences (VCS) is seeking an Administrative Assistant II to join our growing department and administrative team. This position will provide high-level administrative support to VCS faculty and management of other departmental needs. We strongly believe in a healthy work-life balance and have structured this position to allow for a hybrid schedule, with up to two days of teleworking per week, after completing a successful probationary period.

The successful candidate’s key functions will be to provide Workday support to VCS faculty, and house officer overflow - including submissions and monitoring for approvals of requisitions, spend authorizations, expense reports, and other Workday functions, assist HR and the department chair with temporary departmental and locum appointments, assistance with faculty recruitment and faculty search processes to ensure SHIFT compliance, maintain the department website and manage other department data as needed. They will also assist with other department initiatives and needs such as managing and working with confidential information, coordination and support for departmental events, scheduling meetings(in-person or via Zoom), overseeing the scheduling of VMC conference rooms, composing both internal and external communications; along with providing Qualtrics, and Doodle Poll assistance and general administrative support for our faculty. Additional projects and duties may be assigned as the needs of the department evolve.

This position requires strong attention to detail, problem-solving, and the ability to effectively prioritize, organize, and execute work in a fast-paced, team-oriented environment. Strong verbal and written communication skills are imperative.

Collegiality, civility, mutual support, and respect for others are strongly held values in the College of Veterinary Medicine. We support diverse beliefs and the free exchange of ideas and expect that faculty, staff, and students promote these values and apply them in a professional manner in all their endeavors.

The Department of Veterinary Clinical Sciences supports a faculty of more than 80 clinical specialists, educators, and investigators, along with extensive training programs for professional students, interns, residents, fellows, and graduate students. The Ohio State University College of Veterinary Medicine aspires to be the model comprehensive college of veterinary medicine in the world, impacting animal and human health through innovation, collaboration, and excellence. Rooted in the foundational principles of health and wellbeing, diversity and inclusion, advancing partnerships, resource stewardship, and alignment with The Ohio State University’s strategic plan, the College of Veterinary Medicine seeks to make a difference through six key goals outlined in the Be The Model™ Strategic Plan ( https://vet.osu.edu/about-college/strategic-plan ).

Requirements:

“Per CCS rules; 3 -5 years of administrative support in a higher education environment or office experience is preferred, experience working with confidential information, data entry and reporting, planning and/or coordinating events, website maintenance, strong written, verbal and organizational skills along with excellent attention to detail. Experience working with Excel, PowerPoint, Word, Microsoft Teams, Skype, Workday, Zoom is preferred.”

This position is a 1.0 FTE, allowing 40 hours/week with full benefits.

Additional Information:

Target Salary Range: $18.37 - $23.99 per hour; commensurate with experience, internal equity, the unit’s available budget, and the candidate’s qualifications.

Location:

Veterinary Medical Center (0299)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home (https://osu.wd1.myworkdayjobs.com/en-US/OSUCareers/userHome) section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions (https://hr.osu.edu/careers/faq/) .

The university is an equal opportunity employer, including veterans and disability.

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you .

Ohio State benefits (https://hr.osu.edu/benefits/) give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.

• Paid time off, including sick and vacation time and 11 holidays.

• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together.

By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.

Review the Frequently Asked Questions (https://hr.osu.edu/careers/faq/) for details on using Workday and submitting your application.