Job Information
Aston Carter Project Accountant in Columbus, Indiana
Job Title: Project Staff AccountantJob Description
The Project Staff Accountant supports project management, operations, equipment, and accounting leadership by performing a wide range of construction accounting functions. This role focuses on billing, job costing, subcontractor payments, equipment analysis and reconciliation, and the effective use of Viewpoint/Vista software to ensure accurate financial reporting and project performance tracking.
Responsibilities
Monitor the accuracy and timeliness of accounts receivable and accounts payable for assigned projects.
Assist the Controller in pursuing and resolving outstanding accounts receivable collections.
Coordinate site delivery tickets and ensure proper documentation and coding for project costs.
Assemble, prepare, and track job pay applications for construction projects as assigned.
Assist jobsite supervisory personnel in recording, coding, and preparing electronic timecards for jobsite employees.
Reconcile equipment usage and support equipment analysis to ensure accurate cost allocation.
Record completed work to support customer invoicing and to measure job progress against project budgets.
Participate in job progress meetings with supervisory and office personnel as requested, providing financial and cost insights.
Track, maintain, and assist in capturing change orders to job contracts, including overs and unders upon project closeout.
Review project quantity documents (such as IC-642s) with Project Managers and subcontractors to ensure all quantities are accurately captured.
Manage lien waivers, ensuring proper documentation and compliance for contractors and subcontractors.
Serve as a liaison with state personnel regarding outstanding accounting or documentation items related to projects.
Assist with front-end project administration as available, including initial contract and billing setup.
Maintain audit-ready files for contracts, ensuring that all supporting documentation is organized and complete.
Plan and conduct winter and new-hire training sessions for the operations group on relevant accounting and administrative processes.
Provide monthly fleet reports to equipment personnel and support their information needs.
Provide analysis for the annual equipment rate review to support accurate cost recovery and budgeting.
Work with Accounts Payable staff on the timely and accurate payment of job invoices and subcontractor payables.
Assist the accounting department in developing percent-complete calculations for the work-in-process schedule and profit projections.
Assist the Controller with various accounting tasks as needed, including reporting and analysis.
Serve as a technical resource for Vista, Viewpoint, and Gauge systems, supporting users and helping resolve issues.
Support Facility Services, the Building Division, and other internal groups as needed with project accounting and reporting.
Essential Skills
Minimum of 2+ years of accounting experience in the construction industry.
Demonstrated experience with detailed, high-volume accounting work.
Thorough knowledge of accounting and general ledger functions, including accounts receivable, accounts payable, payroll, general ledger, financial reporting, and job costing.
Proficiency with Microsoft Excel, including advanced formulas such as SUMIFS and similar functions.
Proficiency with Microsoft Word for professional documentation and reporting.
Bachelor’s degree in a related field, or an Associate’s degree with 5+ years of relevant experience.
Strong problem-solving skills in a project-based environment.
Ability to work effectively as part of a team and collaborate with office staff, field personnel, vendors, suppliers, and customers.
Strong ethical standards, integrity, and a commitment to confidentiality.
Exceptional organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Strong decision-making, analytical, and problem-solving abilities.
Effective verbal and written communication skills.
Professional demeanor and appearance in all interactions.
Additional Skills & Qualifications
Experience in construction accounting beyond the minimum requirements is highly beneficial.
Experience with Viewpoint or Vista construction accounting software is a plus.
Experience with SAGE accounting software is an advantage.
Experience with credit card accounting, including reconciliation and reporting.
Exposure to accounts receivable, accounts payable, job pay processes, and reconciliations.
Familiarity with lien waivers, audits, invoices, change orders, reporting, and cost analysis.
Experience providing training to operations or project teams is a plus.
Comfort serving as a technical resource for accounting and project management systems such as Vista, Viewpoint, and Gauge.
Work Environment
This is a full-time, Monday through Friday, in-office position with the potential for remote flexibility over time. The role operates in a professional office environment that closely supports construction operations and field teams. You will work extensively with accounting and project management software, including Microsoft Excel, Word, and systems such as Viewpoint/Vista, SAGE, and Gauge. The position involves regular collaboration with project managers, field supervisors, equipment personnel, and other office staff. Professional attire and demeanor are expected in the office and in meetings with internal and external stakeholders.
Job Type & Location
This is a Contract to Hire position based out of Columbus, IN.
Pay and Benefits
The pay range for this position is $25.00 - $33.65/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Columbus,IN.
Application Deadline
This position is anticipated to close on Apr 21, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.