Job Information
Case Western Reserve University Administrative Director of Operations in Cleveland, Ohio
POSITION OBJECTIVE
The Administrative Director of Operations is responsible for the management of the overall finance and business operations for the Department of Neurosciences. These activities include supporting the development of the department's strategic objective with the Chair and the department's faculty, translating the plan into a business plan, financial /grants management, and operations, human resources management, and general department operations. The administrative director will also have the responsibility for organizing complex tasks and providing leadership, advice, and guidance regarding financial and administrative policies and procedures. The administrative director's responsibilities are directly related to the vision of the School of Medicine; therefore, this position will also report to the Assistant Dean for Operations and function as part of the School of Medicine Administrative Operations team, as directed by the Office of Finance and Planning.
The Department of Neurosciences is vibrant neuroscience community of neuroscientists at Case Western Reserve University, the Cleveland Clinic, University Hospitals, Louis Stokes Cleveland VA Medical Center, Metro Health Medical Center, Kent State University, and Northeast Ohio Medical University.
ESSENTIAL FUNCTIONS
Strategic Operations: Provide financial and administrative leadership to the department working closely with the chair to implement the strategic goals and objectives of the department consistent with the long-term plan of the school of Medicine. This would include participation in the strategic planning for the department, overseeing the fiscal health of the department across all missions, development and monitoring of the 3 to 5 year financial plan, monitoring progress towards goals, and ensuring the efficient operations of the department. Plan departmental budget needs by analyzing program plans on both a short and long-range basis by considering past requirements and expenditures and present program plan. Develop the annual operating budget. Perform needs assessment, make projections based on multiple items and variables, analyze budget variances, and recommend courses of action. Prepare analytical reports and analyses. Recommend, develop, and implement changes to department policies and practices. Receive assignments in the form of objectives with goals and the process by which to meet goals. Exercise judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. (25%)
Financial Management: Responsible for all aspects of fiscal management, including prospective analysis of funding sources, faculty recruitment and start-up packages, endowments, and development of pro-forma financial statements. Meet regularly with the department chair to review performance matrices. Collaborate with the chair and faculty in order to enhance sponsored research grant programs. This includes seeking funding opportunities and guidance in application processes. Ensure monthly financial reports for individual faculty with research grants and/or programs are accurate and distributed to the faculty. Establish benchmarks for budgetary review. Review analysis of staffing expenses, non-salary expense projections, and annual funding to provide an opportunity for the faculty to effectively manage their individual research programs. Responsible for effort certification and year-end close. Conduct regular audits of expenditures from all funded and unfunded sources to assure compliance and to safeguard University resources. (15%)
Sponsored Programs: Provide day-to-day administrative leadership for all aspects of sponsored research operations for the department. This includes pre-award processing, budget preparation, grant submission,