Job Information
Robert Half Board Record Specialist in Clearwater, Florida
Description
We are looking for an organized Board Record Specialist to support public-sector administrative operations in Clearwater, Florida. This contract opportunity with permanent potential is ideal for someone who can manage documentation, coordinate meeting-related records, and handle public-facing transactions with accuracy and professionalism. The role supports board and departmental processes, including official records, public notices, and regulatory documentation, while helping maintain efficient day-to-day operations.
Responsibilities:
• Support leadership and department staff with a wide range of administrative tasks and daily operational needs.
• Maintain and update official files in the contract database, prepare board-related documentation, and distribute finalized orders and records.
• Review submitted materials for completeness and recordability before filing or further processing.
• Receive payments, balance cash activity, and reconcile transactions in accordance with established procedures.
• Coordinate the publication of public hearing notices for the Board of County Commissioners and other county departments.
• Process permit applications and prepare ordinances and related documents for submission to the appropriate state office.
• Assist with administrative activities tied to the Value Adjustment Board and Floodplain Management Program.
• Attend meetings and hearings, capture accurate records, draft minutes and verbatim transcripts, and complete all follow-up documentation after each session.
• Research and verify details to ensure official records, summaries, and supporting documentation are accurate and complete.
• Work varied schedules when required, including mandatory coverage during emergencies, disaster response, or other special situations.
Requirements • Previous administrative support experience in an office, government, or records-focused environment.
• Strong written communication skills with the ability to prepare accurate meeting notes, minutes, and formal correspondence using proper grammar.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience handling data entry, document review, and records management with strong attention to detail.
• Ability to support meetings through scheduling, note-taking, and coordination of in-person or committee-based sessions.
• Comfortable assisting the public and internal stakeholders through phone, email, and in-person customer service.
• Ability to manage payment-related tasks, maintain confidentiality, and work accurately under deadlines.
• Flexibility to adapt to changing priorities and work nonstandard schedules when operational needs require it. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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