Job Information
City of Cincinnati SENIOR ADMINISTRATIVE SPECIALIST (PROCUREMENT/LOGISTICS MANAGER) in Cincinnati, Ohio
SENIOR ADMINISTRATIVE SPECIALIST (PROCUREMENT/LOGISTICS MANAGER)
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SENIOR ADMINISTRATIVE SPECIALIST (PROCUREMENT/LOGISTICS MANAGER)
Salary
$86,818.66 - $116,677.03 Annually
Location
Ohio 45202, OH
Job Type
Full-time Classified
Job Number
26-02626
Department
Fire
Opening Date
02/26/2026
Closing Date
4/15/2026 11:59 PM Eastern
Description
Benefits
Questions
General Statement of Duties
This employee will serve as the Logistics Manager, supervising the Fire Department Central Stores operation. Duties include reviewing, managing, and performing (when necessary) the work of staff responsible for advanced-level professional work while using independent judgment to ensure compliance with established policies and procedures that may include personnel management, budget development/administration, program planning, management/organizational analysis studies, and other related administrative duties; and conducting a variety of professional level analytical and technical activities. Performs related duties as required.
Minimum Qualifications (KSAs)
Knowledge of:
NFPA 1500, NFPA 1971, NFPA 1972, and other NFPA standards for fire service equipment, emergency medical service, tools, and operations.
Standard English, grammar and usage; standard correspondence and report format(s).
The fire service including fire department-centric supplies, tools, and equipment.
The emergency medical service including ems-centric supplies, tools, and equipment.
Fire prevention and fire investigation including equipment needed for these areas.
Fire service special operations including hazardous materials, high angle, confined space, swift water, structural collapse, and other technical rescue tools, supplies, and equipment.
Principles of quantitative and qualitative analysis; principles of financial analysis.
Principles and practices of budget preparation and administration; accounting principles.
Knowledge of City Purchase rules/regulations and City CFS or equivalent system.
Management and administration of federal grant monies.
Computers including word processing and spreadsheets.
Pertinent City, state and federal laws, codes, and regulations.
Civil Service Rules; City Human Resources Policies and Procedures; EEO, ADA, Affirmative Action; union contracts; SBE; MBE; WBE; and other technical procedural materials related to departmental business.
Conflict resolution techniques; negotiation techniques.
Principles and practices of human resource management.
Principles of lead supervision and training.
Skill to:
Operate a computer in performance of assigned duties
Operate assigned vehicle in performance of job duties (as required)
Ability to:
Research and identify intelligent solutions for fire service-centric equipment, tools, supplies, and resources that address the fire department mission/vision.
Engage in substantive discussion with fire service personnel reference equipment, supplies, tools and other resources required for Fire/EMS operations.
Manage staff to accomplish work objectives.
Established work priorities.
Assign, direct, and evaluate the work of subordinate staff; supervise subordinate staff.
Process complex information while maintaining attention to detail; perform complex analyses of problems, and formulate solutions to such problems
Communicate clearly and concisely, both orally and in writing.
Make decisions based on data analysis and observation.
Interpret, explain, and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures.
Interpret and apply rules of contract compliance.
Apply various criteria to evaluate contract bids and recommend selections.
Maintain confidentiality of City information.
Conduct investigations as appropriate.
Resolve disputes; negotiate compromises; negotiate union contract agreements.
Required Education and Experience
* RESUME & TRANSCRIPT MUST BE ATTACHED OR YOUR APPLICATION WILL BE REJECTED*
Each applicant must have a Bachelor's Degree in business administration, public administration, accounting, economics, or a related field and five years of experience performing procurement and inventory activities. Experience working at a Fire/EMS Department is preferred.
OTHER REQUIREMENTS
A valid Driver's License is required.
Capable to respond to emergencies/disasters that involve the Cincinnati region.
Working and Physical Conditions
Environmental Conditions:Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City and throughout the United States may be required
Physical Conditions: Duties require maintaining physical condition necessary for sitting, standing and walking for prolonged time periods; light lifting/carrying; general manual dexterity required; must be able to operate assigned vehicle; work shifts may vary during emergencies.
Examples of Work Performed
Supervises central stores personnel including storekeepers, accountant, gear-cleaner, truck driver, and some fire department uniform limited duty personnel
Manages CFD Central Stores operations under the direction of the Administrative Bureau District Chief and Assistant Chief
Responsible to learn, operate, and remain proficient with the City of Cincinnati Central Financial System (CFS)
Responsible for writing bid specs for fire, EMS, technical rescue, office, personal protective, and other types of supplies/equipment
Responsible to meet and/or exceed performance objectives of the City of Cincinnati SBE Program
Works directly with Fire Officers and Firefighters to ensure that equipment/supplies procured are optimal for the CFD mission
Works directly with vendors to procure adequate equipment and supplies for CFD
Works directly with City Purchasing to ensure that all City Purchasing guidelines/rules are specifically adhered to
Performs all acquisitions according to City Purchase rules/regulations without exception
Responsible to implement present and future accounts audits recommendations for central stores operations
Responsible to refine and maintain a written plan/work description for all CFD Central Stores Operations for positions already assigned and for future positions
Responsible to prepare reports detailing expenditures and product usage trends
Responsible to help ensure that CFD operates within their approved budget in the areas of supplies, equipment, cleaning, maintenance and other central stores functions
Responsible to continually identify improvements in equipment, supplies and technology that will enhance the CFD mission and operations
Responsible to maintain NFPA compliance for CFD PPE inspection, cleaning, repair, and maintenance
Responsible to learn, operate, and remain proficient with the City of Cincinnati Fire Department Performance Management System (PMS) and Personnel Accountability System (WARE)
Probationary Period
Twelve months.
Supervision Exercised
This position will exercise technical and functional supervision over professional, technical, and clerical personnel.
The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.
The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.
The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.
Equal Employment Opportunity
The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.
Holidays
The City of Cincinnati has 11 paid holidays annually that include:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas
Health Insurance
The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.
Eligible dependents include:
Legal Spouse or Equal Partner
Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
Step-child
Child for whom the employee or employee's spouse/equal partner is a legal guardian
Basic Life Insurance
A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.
Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance
Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.
Flexible Benefits Plans
Healthcare Flex Spending Account
City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.
Dependent Care Flex Spending Account
City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.
Transportation Expense Reimbursement Account
City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.
Healthy Lifestyles Program
City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.
Integrated Health Reimbursement Arrangement (HRA)
This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.
Retirement Plan
The City provides a defined benefit pension plan for part-time and full-timeemployees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.
Deferred Compensation
As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.
01
By completing this supplemental evaluation, you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the Human Resources staff and hiring department(s). Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal. "See resume" is not an acceptable answer to the questions. The Human Resources staff will verify that you meet the minimum qualifications as outlined in the job posting, based on the information provided in your application and in these answers. Please indicate you have read and agree with this information.
Yes, I understand and agree
02
Do you understand your RESUME and OFFICIAL TRANSCRIPTS must be attached or your application will be rejected?
Yes
No
03
Which best describes your highest level of education?
High School Diploma or GED
Associate's Degree
Bachelor's Degree
Master's Degree
Doctoral Degree
None of the above
04
Do you have a bachelor's degree in business administration, public administration, accounting, economics, or a related field?
Yes
No
05
How many years of procurement experience do you have?
No Experience
Less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years or more
06
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, email address, and telephone numbers. My failure to maintain accurate contact information may result in me not receiving information regarding this job announcement and/or may result in me not receiving further consideration for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts. For technical difficulties, contact NEOGOV support at 855-524-5627.
Yes, I understand and agree
Required Question
Employer
City of Cincinnati
Address
805 Central Avenue Suite 200
Cincinnati, Ohio, 45202
Phone
513-352-2400
Website
http://agency.governmentjobs.com/cincinnati/default.cfm