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Description:

BID/JOB ANNOUNCEMENT

Payroll Administrator, B17

DEPARTMENT OF WATER MANAGEMENT

Bureau of Administrative Support

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $99,480.00

Applications for this position will be accepted until 11:59pm CDT on May 4, 2026.

This position is covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Running daily payroll reports, reviewing and addressing payroll issues. Advise managers and subordinate staff on payroll procedures and issues related to payrolls.

ESSENTIAL DUTIES:

· Direct staff engaged in the preparation and processing of departmental payrolls, employee paychecks, and attendance and overtime reports.

· Ensures the accurate update and maintenance of payroll records and related documents.

· Reviews, approves, and authorizes payroll documents.

· Apprises departmental managers of pertinent matters related to payroll and salary administration.

· Advises departmental managers and subordinate staff on procedures and issues related to payrolls, timekeeping procedures, and wage and salary requirements.

· Directs the timely distribution of employee paychecks.

· Acts as a liaison between the department and other City departments to ensure the accurate and prompt processing of departmental payrolls and related reports.

· Assists in the design of data processing procedures to incorporate contractual changes in payroll documents.

· Directs the collection of data for special payroll-related projects (e.g., charity and bond deductions, optional insurance deductions, scholarship contributions, union dues deductions).

Additional duties may be required for this position

Location: Jardine Water Purification Plant, 1000 E Ohio

Days: Monday - Friday

Hours: 8:30 a.m. – 4:30 p.m.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS : Five (5) years of timekeeping and payroll administration experience, of which two (2) years are in a supervisory role related to the responsibilities of the position. Should the above criteria not be fulfilled, the following options are acceptable:

· Graduation from an accredited college with an Associate’s degree, plus three (3) years of timekeeping and payroll administration experience, of which two (2) years are in a supervisory role related to the responsibilities of the position.

· Graduation from an accredited college with a Bachelor’s degree or higher, plus one (1) year of timekeeping and payroll administration experience, of which (2) years are in a supervisory role related to the responsibilities of the position.

SELECTION REQUIREMENTS : This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor