Job Information
Loyola University Chicago Medical Assistant & Receptionist in Chicago, Illinois
Medical Assistant & Receptionist Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button. Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Position Details
Position Details
Job Title COORDINATOR SON
Position Number 8101745
Work Modality Fully In-Person
Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No
Job Category University Staff
Job Type Full-Time
FLSA Status Non-Exempt
Campus Maywood-Health Sciences Campus
Department Name SCHOOL OF NURSING
Location Code SCHOOL OF NURSING (02400A)
Is this split and/or fully grant funded? Yes
Duties and Responsibilities
SUMMARY OF POSITION :
Responsible for organizing and managing the daily workflow at the Loyola School of Nursing School-Based Health Center ( SBHC ) at Proviso East High School in Maywood, IL. Duties include scheduling providers, registering and scheduling patients, and following up on referrals. The role requires organizing, maintaining, and securing patient medical records; ensuring proper coding of encounter data; and entering patient data into the electronic medical record. The position also assists with tracking data for quarterly and annual statistical reports. Under the guidance of the Clinical Manager, the staff member monitors and assists with tracking and ordering medical, laboratory, and office supplies and maintains all aspects of the CLIA laboratory. The staff member assists providers with patient care, including rooming, obtaining vital signs, administering vaccinations, and drawing/obtaining laboratory specimens. Additional responsibilities include participating in CQI activities, serving as the SBHC receptionist, and actively engaging in project initiatives that foster positive relationships with PEHS students and school personnel.
RESPONSIBILITIES (clinical and academic):
Organize and monitor daily workflow in the SBHC , including scheduling providers; registering and scheduling patients; appointment reminder messaging; follow-up on all referrals and coordination of patient care.
Organize and maintain patient medical records. Review the medical record after each encounter to ensure proper coding for billing purposes. Enter patient data into the electronic medical record. Assist with data collection for quarterly and annual statistical reports.
Under the supervision of the Clinical Manager, monitor and order medical, laboratory, and office supplies, and maintain accurate records. Stocks and maintains the cleanliness of examination rooms and the reception area.
Under the direction of the Clinical Manager, maintain all aspects of the CLIA -certified laboratory, including adhering to protocols, specimen integrity, transportation, and reporting systems to providers and the Illinois Department of Public Health.
Assist providers in patient care activities, including obtaining vital signs and laboratory specimens, administering prescribed medications and vaccinations as ordered by the physician or nurse practitioner, chaperoning and/or assisting patients and providers during examinations and routine procedures, and contacting no-show patients to improve appointment attendance and follow up on referrals.
Participate actively in CQI activities to improve SBHC services.
Serve as receptionist and initial point of contact for the SBHC . Participate actively in SBHC health promotion programs that support the well-being of PEHS students.
Other duties as assigned.
Minimum Education and/or Work Experience
Minimum Education:
High School Diploma or GED
Certification as medical assistant ( CMA ) required.
Maintenance of current CPR certification.
Minimum Experience:
1-2 years of job-related experience
Qualifications
Fluency in both spoken and written English and Spanish.
Excellent interpersonal and organizational skills.
Ability to work effectively with adolescents and their families.
Basic understanding of medical coding and billing.
Proficiency in documenting within an electronic medical record.
Completion of the annual Vaccines for Children Program training and other clinic-mandated annual trainings.
Familiarity with HIPAA requirements for confidentiality.
Certificates/Credentials/Licenses
Certification as medical assistant ( CMA ) required.
Maintenance of current CPR certification.
Computer Skills
Basic Computer Skills
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? Yes
Physical Demands None
Working Conditions None
Open Date 04/02/2026
Close Date
Position Maximum Salary or Hourly Rate $25.00/hr
Position Minimum Salary or Hourly Rate $18.37/hr
Special Instructions to Applicants
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes (https://www.luc.edu/academics/schools.shtml) —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here (https://www.luc.edu/hr/facultystaffbenefits/) .
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy (https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/) .
Quick Link for Posting https://www.careers.luc.edu/postings/34966